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Kim ey>))Horn Page Kimley-Horn will prepare an agenda for the project kick-off meeting and submit notes of the meeting and a revised project schedule following the meeting. Task 1.2—Invoicing, Progress Reports, and Document Control Kimley-Horn will provide the City with monthly progress reports and monthly invoices. Progress reports will describe activities during the reporting period, deliverables completed during the reporting period, and overall project status. Kimley-Horn will prepare all requests for payment, which will be submitted monthly with each progress report. In addition, Kimley-Horn will maintain an electronic document control and filing system that will govern the organization and distribution of all program-related correspondence, reports, and other document deliverables. Copies of all deliverables will be provided to the City in their original file format or PDF format, per direction of the City. Kimley-Horn will prepare a file transfer at the completion of the project to provide the City with the final electronic version of all deliverables produced in the project. Task 1.3—Monthly Project Team Coordination Meetings Kimley-Horn will conduct monthly project team coordination meetings with the City. The purpose of these meetings will be to discuss project progress, review submitted deliverables, and discuss upcoming project meetings, workshops, and deliverables. Kimley-Horn will submit a brief agenda to the City prior to each coordination meeting. For budgeting purposes, it is assumed that three meetings will be conducted in-person and nine will be held virtually. Task 1.4 Grant Administration Support Services Kimley-Horn will provide grant administration support services to the City. It is our understanding that the City will be responsible for the actual administration of the grant and documentation ensuring compliance with all grant requirements. However, Kimley-Horn will provide guidance and support to the City staff, as requested, throughout the duration of the project in relation to compliance with grant requirements. Task 1 Deliverables: • Project invoices and progress report(submitted monthly) • Project kick-off meeting agenda and notes • Detailed project schedule • Agendas for monthly coordination meetings TASK 2—DATA COLLECTION AND SAFETY ANALYSIS Kimley-Horn will analyze existing safety data for the City of Batesville and identify key areas of roadway safety concerns. The safety analysis performed in Task 2 will be combined with the engagement and equity activities in Task 3 to form the basis for recommendations developed in Task 4.