2024-09-01 - Laserfiche WebLink

Home Browse Search

(c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs.For Indian Tribal,State and local Government recipients,this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. Commented[11:@Keith sanders will this work to resole not receiving reports at the end of the project...so they report regardless (d) Encourage contracting with a consortium of DBEs when a contract is too large for one of the activity... J Of these firms YO handle individually. Commented[2R3]:@Debra Dickson No,it will make no difference. The instructions on this document are to the recipient,as you know. The quarterly report that is submitted to us contains both, (e) Use the services and assistance of the SBA and the Minority Business Development a report from the entity and a report from the prime contractor. Receiving timely reports are not just a problem at the end of a Agency of the Department of Commerce. project,it is a problem sometime throughout the course of the construction. It has always been a low priority to consultants to stick to this requirement and always will be until you refuse to pay (f) If the prime contractor awards subcontracts, require the prime contractor to take the them without the report.IT is tedious for the consultants,they have steps in paragraphs(a)through(e)of this section to get with the contractor and the entity for the information and in most cases the mayor's are required to sign it which can take some time.With the addition of all the new SRF projects it isn't going to MBE/WBE REPORTING,40 CFR,Part 33,Sections 33.502 and 33.503 be any quicker except that our project engineers are collecting them and they have a closer working relationship with the consultant The Borrower agrees to complete and submit EPA Form 5700-52A, "MBE/WBE Utilization ;! usually Under Federal Grants,Cooperative Agreements and Interagency Agreements,"or other designated Commented[as sent @Debra Dickson and @Keith sanders what '' if a mass email was sent each quarter as a reminder? reporting form,beginning with the Federal fiscal year reporting period the recipient receives the }` Commented[4R1]:WE can include this in the section as well award and continuing each quarter until the project is completed.�Itegardless of the activity,if the about failure to submit reports could delay or suspend your award? projeis not complete,reports must be submitted to meet the reporting requirement each uarter.! litnis-W`"" =__frgp� "�utitie-vccio�-zoo.zo_e. ct p p gq !j j Commented[5R1]:@Leah Johannes(AAD)@Debra Dickson Failure to submit reports timely, could result in non-compliance. According to eCFR title 2, S;. p mail out alread y y goes out to the projects that are under subtitle A, chapter II, Part 200, Part D 200.339 remedies for noncompliance" list six (6) constmction on a quarterly basis but that was a good idea. Maybe circumstances the State can take for noncompliance, the list can be found at check with Matthew to see how he wants to handle it;he is responsible for it now. https://www.ecfr.gov/current/titl a-2/subtitle-A/chapter-II/part-200/subpart-D?toc—I.Only procurements with certified MBE/WBEs are counted toward a reci ient's MBE/WBE 'Y commented[6R17:Yes,but keep in mind at thisjunction,they P have already been awarded and have begun construction. accomplishments. Quarterly reports are due by the l 5th of the month following the end of each .,j,' Historically,mgmt.hasn't been concerned about withholding payments for the delayed response to these DBE reports. It is a low quarter' priority.In my opinion,the only way to expedite these reports is to threaten to or actually withhold pay request until it is received. This Period Due Date is Matthew's responsibility,shouldn't he be in on this conversation or yall could take it up in your mgmt.meetings maybe? Jan—Mar Apr 15 Commented[7R1]:@Leah Johannes(AAD)Agree with you Apr—Jun Jul 15 totally about waming them up front before they are awarded,and Jul—Sept Oct 15 before construction begins and all throughout the process they should be warned we will withhold payment if this isn't done. Oct—Dec Jan 15 Hopefully you can convince mgmt.it is an important enough thing to withhold payment if not received. Good thinking! SAM and I,lE1 Requirements Commented[8R1]:@Keith Sanders @Leah Johannes(AAD) did you want to change any additional language in this section? System for Award Management and Universal Identifier Requirements. Commented 19R1]:@Debra Dickson unless you want to pat in the CFR number,about failure to submit timely report could interrupt the payments.If not than I an fine with the way,it is A. Requirement for System for Award Management (SAM) unless exempted from this w itte1 requirement under 2 CFR 25.110,the Borrower must maintain current information in Commented[10R1]:@Debra Dickson @Leah Johannes(AAD) I agree with Leah. The entities/consultants(mainly)just need the SAM. This includes information on the Borrower's immediate and highest-level reminded early and oxen of their obligations regarding this reporting owner and subsidiaries, as well as on all the Borrower's predecessors that have been requirement.It takes repetitive training of the consultants and we awarded a federal contract or federal financial assistance within the last three years,If have lot new and younge uof p rconsultants not in the habit i submitting these.these. Our engineers are going to have to step up and applicable,until the submittal of the final financial report required under this award or start demanding these quarterly reporting forms, receipt of the final payment,whichever is later.This requires that the Borrower reviews Commented[11R1]:@Debra Dickson and @Dewania Coleman-Jones I have added the information about failure stay in compliance.I just need Debby to proof it and make any changes needed. D-3