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• property in one of the City's historic districts, the Historic Preservation Officer and Building Official shall conduct a preliminary investigation and prepare a staff report and notify the HDC Chairperson of the complaint and report. (c) If the preliminary investigation does not substantiate the complaint, the complaint is resolved and no further action will be taken. If the City finds that the complaint has a basis in fact, it will notify the property owner that a complaint has been received. The complaint and staff report will be brought before the Historic District Commission in no fewer than 30 days. The first letter of notice to the property shall include: (1) A description of the process; (2) How the property owner or others having legal possession, custody or control can resolve the issue immediately, and (3) Reports documenting the violations. (d) The Historic Preservation Officer will forward the complaint and staff report to the HDC at its next regularly scheduled meeting; (e) The Historic District Commission will review complaints and staff reports and accept information from 'the owner and other interested persons. Based on the information received, the' HDC may file a decision. If the • HDC determines there are specific defects with the subject property it will notify the Historic Preservation Officer and Building Official to act under the procedures set out below to require the correction of deterioration or making of repairs to the historic structure; (f) Whenever a decision of the Historic District Commission is filed with the Historic Preservation Officer and Building Official, the City shall issue and cause to be served upon the owner and/or such other person who may have legal possession, custody, and control thereof, as the same may be determined by reasonable diligence, a written finding stating that the Historic District Commission has reason to believe that the property is undergoing demolition by neglect; (g) The written finding shall identify the specific condition(s) of the property which have led to that determination, and shall contain a notice that a hearing will be held before the Historic District Commission not less than thirty (30) nor more that forty-five (45) days after the serving of such order; (h) The written finding shall also state that the owner and/or parties in interest shall be given a right to answer and to give testimony at the hearing; and that the rules of evidence prevailing in courts of law or equity shall not be controlling in hearings before the Historic District Commission. The purpose of the hearing is to receive evidence concerning the charge of demolition by neglect; (i) If after such finding and hearing, the Historic District Commission determines that the structure is undergoing demolition by neglect because it is deteriorating, or if its condition is contributing to deterioration, the