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�1 <br /> U.S.Department Southwest Region Fort Worth,Texas 76193-0000 <br /> of Transportation Arkansas, Louisiana, <br /> New Mexico, Oklahoma, <br /> Federal Aviation Texas <br /> Administration <br /> September 17, 2002 <br /> The Honorable Joe Baird <br /> Mayor of Batesville <br /> 500 East Main Street <br /> Batesville, AR 72501 <br /> Dear Mayor Baird: <br /> Enclosed are the original and one copy of the Grant Offer for Airport Improvement Program <br /> (AIP) Project No. 3-05-0004-006-2002 at the Batesville Municipal Airport. This Grant <br /> Offer is financed from Fiscal Year 2002 funds and must be accepted by September 30, 2002, <br /> in order to be valid. After the Grant Offer has been accepted by resolution of the governing <br /> bodies of the Sponsor, executed, and certified, please return the original to us. The copy is <br /> for the your files. Please ensure that the attorney reviews and dates this certification after <br /> the Sponsor's acceptance. <br /> The Federal Aviation Administration is constantly striving to improve efficiency in the <br /> management of AIP grants. We believe this is necessary in order to negate any criticism that <br /> AIP funds under grant are idle while other critical projects are not funded because of the <br /> shortage of funds. In this regard, we are emphasizing the requirement that all AIP projects <br /> be accomplished in a timely manner. This requirement is further specified in Condition <br /> No. 4 herein. <br /> One measurement that a project is progressing acceptably is the regularity that grant <br /> payments are being made or drawn down to reimburse for project accomplishments. When <br /> grant funds are drawn down regularly, this would prove that the funds are not idle. We <br /> request that during the course of the project, the grantee request or draw down grant <br /> payments for project accomplishments every 30 days during the course of the project life. <br /> This 30-day requirement can be waived when the accomplishments are not significant <br /> enough to warrant a grant payment, i.e., less that $10,000. However, a request for or a draw <br /> down of a grant payment will be required within 30 days after the end of each federal fiscal <br /> year to cover all accrued grant costs from the prior fiscal year that have not been reimbursed <br /> and provide an accounting of the year end status of each project. <br /> Commitment to Excellence - Our Commitment to You <br />