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HomeMy WebLinkAbout2008-01-08 MINUTES OF COUNCIL JANUARY 8, 2008 The Batesville City Council met in regular session on January 8, at 5:30 PM at the Municipal Building. Mayor Rick Elumbaugh presided over the meeting. Councilmember Carpenter gave the invocation. Upon roll call the following councilmembers answered present: R.L. Carpenter, Fred Krug, Doug Matthews, Matt McDonald, Trula Pectol, David Shetron, Stephen Smart and Paula Terrell. Also present were the City Clerk and the City Attorney. Councilmember Shetron moved to approve the minutes from the previous two meetings and Councilmember Krug seconded. All voted for. Councilmember Matthews moved to approve the prepared agenda. Councilmember Shetron seconded and all voted for. COMMENTS FROM CITIZENS None UNFINISHED BUSINESS None NEW BUSINESS (A) MR. GUS WILLIAMSON 1920 MAPLE STREET — REGARDING SEWER PROBLEMS Mr. Gus Williamson addressed the council regarding an ongoing sewer problem that he has had at his residence at 1920 Maple Street. Mr. Williamsons said that he has had sewer backup in the bottom floor of his home three times in the past five years. In the past the Utilities has cleaned up Mr. Williamsons damages and they were cleaning out the sewer line every 6 months to try to keep the line from backing up. Mr. Jerry Jeffery with the Utilities Department gave the council background on the problem and a couple of options to fix it. The main problem is the work area is hard to get to and they will have to completely dig up the driveway and get within a few feet of an old large Oak tree which might die during the repair. Mr. Williamson gave the council a list of request that included determining the problem and fixing it to monetary compensation for what his insurance does not cover. Councilmember Matthews moved to have the City Engineer go with the construction supervisor to the location and decide on the manner to fix the problem, install a backflow device at the City's expense, grant the requests that Mr. Williamson asked for and to continue to clean the sewer line monthly until it has been repaired. Councilmember Smart seconded and all voted for. (B) CONSIDER AN ORDINANCE TO ADOPT THE RULES OF PROCEDURES FOR THE TRANSACTION OF BUSINESS FOR THE CITY Councilmember Matthews introduced an ordinance to adopt the rules of procedures for the transaction of business of the council for the City for 2008. Councilmember Matthews moved to suspend the rules and read the ordinance by title only. Councilmember Shetron seconded and the roll call count was 8 for and 0 against. The City Attorney read the ordinance by title only and Councilmember Shetron moved to waive the rules for the second and third readings. Councilmember Smart seconded and the roll call was 8 for and 0 against. Councilmember Shetron moved to adopt the ordinance and Councilmember Matthews seconded. The roll call count was 8 for and 0 against. The ordinance was given #2008-1-1. Councilmember Carpenter moved to adopt the emergency clause and Councilmember Matthews seconded. All voted for. (C) PUBLIC HEARING FOR STREET CLOSING — FLOWERS BAKERY Mayor Elumbaugh called ordered the public hearing open at 6:05 PM. Code Enforcement Officer Chad McClure addressed the council and said that all the appropriate notices had been published and adjoining land owners notified of the proposed street closing. With no comments from the audience, the public hearing was closed at 6:10 PM. (D) CONSIDER AN ORDINANCE FOR STREET CLOSING — FLOWERS BAKERY Councilmember Shetron introduced an ordinance that would vacate and abandon a part of 14th Street lying between Bates and Broad Streets. The City Attorney read the ordinance in full. Mr. Benjamin Shipley, Attorney for Flowers Bakery addressed the council to answer any questions. Mr. Shipley said the company plans to use most of the closed street for employee parking. Councilmember Krug moved to suspend the rules and waive the second and third readings. Councilmember Carpenter seconded and the roll call count was 8 for and 0 against. Councilmember Shetron moved to adopt the ordinance. Councilmember Terrell seconded and the roll call count was 8 for and 0 against. The ordinance was given #2008-1-2. Councilmember Carpenter moved to adopt the emergency clause and Councilmember Shetron seconded. All voted for. (E) CONSIDER AN ORDINANCE TO WAIVE COMPETITIVE BIDDING ON CERTAIN ITEMS Councilmember Terrell introduced and ordinance that would waive the requirements of competitive bidding during the calendar year of 2008 on the purchases of used equipment, motor fuel, SB-2, hot mix asphalt, cold mix asphalt, water treatment process chemicals, property insurance and employee health insurance. The City Attorney read the ordinance in full. Councilmember Terrell moved to suspend the rules and waive the second and third readings. Councilmember Smart seconded and the roll call count was 8 for and 0 against. Councilmember Terrell moved to adopt the ordinance and Councilmember Carpenter seconded. The roll call count was 8 for and 0 against. The ordinance was given #2008-1-3. Councilmember Smart moved to adopt the emergency clause and Councilmember Carpenter seconded. All voted for. (F) CONSIDER A RESOLUTION TO UTILIZE FEDERAL-AID MONIES The City Attorney read in full a resolution to utilize Federal-Aid monies for the rehabilitation of traffic signals at the intersections of Highway 167 and College Ave, Highway 167 and Lawrence Street and Highway 167 and Myers Ave / Southerland Drive. Councilmember Smart moved to adopt the resolution and Councilmember Shetron seconded. All voted for. The resolution was given #2008-1-1-R. (G) EXECUTIVE SESSION Councilmember Shetron moved to go into executive session and Councilmember Terrell seconded. All voted for. Upon returning from executive session, the following citizens were recommended to serve on the newly established Historic District Commission; Scott Davidson, Myra Wood, Doug Lee, Bill Olsen, Brian Langston, Terrell Tebbetts, Ron Beckman, Mayfan Thomas, and Larry Sandage. Councilmember Matthews moved to accept the recommendation and Councilmember Shetron seconded. All voted for. (H) CEMETERY RESOLUTION The council considered a cemetery resolution for Mitchell Dobson, Resolution #2008-8-1 for $800.00. Councilmember Smart moved to accept the resolution and Councilmember Terrell seconded. All voted for. (1) PAID BILLS REPORT The council was given a copy of the paid bills report for December, 2008. (K) REVIEW CITY, STREET AND UTILITIES BUDGETS The council decided to have a budget meeting on January 15th at 5:15 PM to review and finalize the 2008 budgets. COMMENTS FROM THE MAYOR Mayor Elumbaugh said a 6" pipe, which was not secured properly, fell on a Utility vehicle and caused damages in the amount of$104.00 to an individual's vehicle. Councilmember Smart moved to pay for the repairs and Councilmember Pectol seconded. All voted for. The Mayor said he and the City Engineer, Damon Johnson, were visiting with Baker Engineering about the possibility of contracting out the City meter reading. He said he would have more information for the council to consider at a later date. The Mayor told the council that the City had been approved for the Park grant applied for to place new playground equipment at Riverside Park. The bid opening for the bank stabilization project is scheduled for January 24. The Mayor said the Open House for the new Animal Control facility is scheduled for January 25th at 1:00 PM. The council decided to change the last meeting of the month to Thursday, January 31St to allow for more time to review the budget. LIAISON REPORTS None COMMENTS FROM THE COUNCIL Councilmember McDonald asked the council to look at the intersection of 17th and Porter. He has had a request to make the intersection a 4-way stop. ADJOURNMENT There being no further business, Councilmember Smart moved that the meeting be adjourned. Councilmember Krug seconded and all voted for. RICK ELUMBAUGH, MAYOR DENISE M. JOHNSTON, CITY CLERK