HomeMy WebLinkAbout1984-01-01 •
ORDINANCE NO . �) -
AN ORDINANCE WAIVING THE REQUIREMENTS OF COYPF_,TITIVF BIDDINC
ON THE` PURCHASE OF COMPUTER SOFTWARE; DECLARINC AN EMFRCFINCY
AND FOR OTHER PURPOSES .
BE IT ORDAINED BY THE CITY COUNCIL OF THF CITY OF BATFSVILLE,
ARKANSAS , AS FOLLOWS :
Section 1: That pursuant to Section Five (5) of Act 28 of
1959 as amended by Section One (1) of Act 154 of 1979 , as
codified in the Arkansas Statutes as Ark. Stat . Ann. Section
19-4425 the requirement of competitive bidding is hereby
waived on the purchase of computer software.
Section 2 : That the City Council finds that this is an ex-
ceptional situation warranting waiver of bidding due to the
nonfeasibility and nonpracticality of bidding on computer
software since said software must be cohesive with date pro-
cessing hardware.
Section 3 : EMERGENCY CLAUSE: This purchase would be in the
• best interest of the public ' s health, safety and general wel-
fare and the timeliness of said purchase being of the utmost
importance and competitive bidding being nonfeasible and non-
practical an emergency is hereby declared and this ordinance
shall be in full force and effect as of the date of its pass-
age.
ADOPTED this day of 1984 .
V
APPROVED:
7
i'
r^
im Sh: rrell , Mayor
ATTEST:
Larry Williams , City Clerk
• Proposal to Furnish Licensed Computer Software
for a Micro-Computer Network for
City of Batesville
Batesville, AR
presented by
Mr. John H. McCuin, President
School Data Service, Inc .
770 St. Louis Street
Batesville, Arkansas 72501
December 9, 1983
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•
Software Proposal
School Data Service, Inc . proposes to provide software for
a micro-computer system, including, installation of software, as
well as training and on-going suport .
I . Software
A. Scope and assumptions of the proposal
School Data Service proposes to grant the City of Batesville
a nontransferable and nonexclusive license to use its
software and does not propose to sell or transfer title to
its software in any way. All copyright , patent , trade secret
and other intellectual and proprietary rights therein, will
remain the valuable property of School Data Service, Inc .
Moreover , the city shall safeguard all copies of the licensed
software against unauthorized disclosure and copying .
The terms of this license agreement shall be based upon a
one-time payment the amount of which is found elsewhere in
this proposal , and grants to the city the right to use the
software described in this prcDosal for as long as they desire.
B. Functions of the user Software
Te proposed user software will provide for the following :
1 . Provide quick assess to all information such that a
person not familiar with the computer could easily use
the software. This includes adding, deleting , searching
for , or changing information.
2 . Print out all checks , including payroll , clearing ,
and cash kinvoiced bills) .
3 . Print out the following monthly reports :
a . Monthly payroll report which calculates matching
funds automatically.
b . A cash ledger providing a current balance of
all funds by fund code.
c . A cash journal providing an itemized report of
all transactions for the month by fund code, function,
object, source of funds , and department .
d. A monthly expenditure report providing a summary
of expenditures for the current month, year-to-date,
and balance for each budgeted line item, as well as
percentages .
e . A revenue report providing a summary of revenue
received by fund code and account code, as well as
percentages .
f . A listing of all transactions by warrant
number sequence in order to balance with the
bank statement .
g . A printout of payroll information by employees
listing all checks and corresponding information.
h. Personnel records .
i . Vendor file for accounts payable .
j . Fixed asset accounting
k. Electronic files .
1 . W-2 Forms .
C . Software Maintenance
School Data Service will use its best efforts to insure that
the licensed software will be free from defects . Should
sucL-1 defects be discovered in the licensed software, School
Data Service will use its best efforts to correct such
defects without charge to the city .
Federal and State withholding tax tables will be revised
when applicable. This service will be furnished at no
cost to the city for 36 months .
D. Software Modification
All modifications to the licensed software must be made by
School Data Service employees . Any modifications to the
licensed software requested by the city that is not required
to cure defects is billable to the cites based on School Data
Service' s hourly rates in effect for its personnel , plus
reimbursement for reasonable travel and expenses if applicable.
II . Support
A. School Data Service will provide technical support to
the city on questions relating to the software.
B. School Data Service will provide installation of all
software at no extra charge to the city, if the software
is installed on IBM Personal Computers and a Novell S-20
Network. Following installation, School Data Service will use
its best efforts to provide all needed on site and telephone
a-csistance to the city.
III . Price for all user software, installation, training and
support :
$5 , 000. 00
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