HomeMy WebLinkAbout2012-11-01 ORDINANCE NO. 2012-1L -Q1
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AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE THE BATESVILLE WATER DEPARTMENT TO
CONTRACT FOR WATER TREATMENT CONTROL SYSTEM AND
ELECTRICAL REPAIRS
WHEREAS, the City of Batesville Water Department's water treatment
control system experienced several electrical problems which require extensive
repairs;
WHEREAS, the reliable operation of the water treatment control system is
vital to the continuing safe operation of the plant, as well as the public health and
safety, and said system requires immediate electrical repairs;
WHEREAS, it is necessary for the public health, safety and welfare to
repair the electronic water treatment control system as soon as possible;
WHEREAS, the nature of the repairs necessary at the water treatment
facility are unique and are the province of few companies;
• WHEREAS, the City of Batesville Water Department, through City
Engineer Damon Johnson, recommended the matter be referred to the full Council
for approval;
WHEREAS the City Council passed an Ordinance to waive competitive
bidding on the aforementioned water treatment control system project during its
regular meeting on May 22, 2012;
WHEREAS, during the pendency of completion of the project, it was
discovered that a major component of the controls were omitted from the
specifications. It was further discovered that controls at the tanks and pump
stations need substantial repairs and replacements as well; and
WHEREAS, the recent changes to the specifications have resulted in a
material increase in the cost of completion of the contract's objectives.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
BATESVILLE, ARKANSAS:
Section 1. That it is necessary for the City of Batesville Water Department
• to immediately contract for repairs of its electronic water treatment control system.
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Section 2. That Multi-Craft Contractors, Inc. was contracted to perform the
• necessary repairs in the most expedient manner available. That Multi-Craft
Contractors, Inc., is qualified and capable of performing the highly specialized
system and electrical repairs required.
Section 3. That said contract was initially to be in the amount of
approximately $300,000.00 more or less, based on the estimate currently available
at the time.
Section 4. That the contract specifications need to be revised in order to
account for replacement of one major control system, as well as all pump and tank
controls, and those revisions have resulted in a material increase of the contract
amount, requiring Council approval.
Section 5. That said contract, with revised specifications, will be in the
amount of approximately $600,000.00 more or less, based on the current estimate.
Section 6. That, since competitive bidding is not feasible or practical
because of the immediate need for the repairs, which are ongoing, as well as the
specific and unique nature of the repairs, the City Council in accordance with the
terms of Ark. Code Ann. § 14-58-303(b)(2)(B) hereby waives the bidding
requirements and directs the City of Batesville Water Department to enter into the
• above described contract for on or about the price set forth in Section 5 above.
Section 7. EMERGENCY CLAUSE: It is further found that due to the
immediate need to acquire the above described services, an emergency is declared
to exist and this ordinance being necessary for the preservation of the public peace,
health and safety shall take effect from and after its passage and approval.
PASSED AND APPROVED this 27`h day of November, 2012.
Ho rable umbaugh, Mayor
ATTEST:
Denise M. Johnston, Ciq Clerk
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