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HomeMy WebLinkAbout2019-01-08 MINUTES OF COUNCIL JANUARY 8, 2019 SWEARING IN: Mayor Elumbaugh administered the Oath of Office to all 8 Councilmembers, the City Clerk/Treasurer and the City Attorney. The Batesville City Council met in regular session on January 8t" at 5:30 pm at the Municipal Building. Mayor Rick Elumbaugh presided over the meeting. Utility Officer Manager Nick Baxter gave the invocation. Upon roll call, the following Councilmembers answered present; Ronda Bryant, Tommy Bryant, Scott Fredricks, Julie Hinkle, Paige Hubbard, Fred Krug, Doug Matthews and Chris Poole. Also present were the City Clerk Denise Johnston and City Attorney Tim Meitzen. Mayor Elumbaugh welcomed the new councilmembers, Scott Fredricks and returning member Fred Krug. The Mayor said he believed we have a great council and is looking forward to working with each and everyone. Councilmember T. Bryant moved to approve the minutes from the previous meeting. Councilmember R. Bryant seconded and all voted for. Councilmember T. Bryant moved to approve the prepared agenda. Councilmember R. Bryant seconded and all voted for. CITIZENS COMMENTS None UNFINISHED BUSINESS A) SECOND READING OF AN ORDINANCE TO AMEND THE RESIDENTIAL CURBSIDE WASTE PICKUP ORDINANCE Mayor Elumbaugh said the ordinance before the council is the second reading to amend the City's current residential curbside waste pickup ordinance. Councilmember T. Bryant moved to suspend the rules and read the ordinance by title only. Councilmember R. Bryant seconded and the electronic roll call was 8 for and 0 against. Mr. Meitzen read the ordinance by title only. Mayor Elumbaugh said the ordinance will be on the next meetings agenda for the third and final reading. NEW BUSINESS A) POLICE DEPARTMENT REPORT Mayor Elumbaugh said Chief Cockrill had a previous commitment and may be here before the meeting is adjourned. Chief Cockrill arrived in time to give his report. He gave the council a copy of his November and December department report. The Chief said the new vehicles have been ordered and he hoped to be in their new building in mid-February. B) ENGINEER'S REPORT Mayor Elumbaugh said City Engineer Damon Johnson had a previous commitment and may be here before the meeting is adjourned. Mr. Johnson arrived in time to give his monthly report. Mr. Johnson gave the new councilmembers a brief overview of the current projects going on in the City. He said the 18" water-line project is making progress and hopes it will be completed in one to two months. He is still waiting on one easement to be ready to bid Contract Section 111. He hopes to have the bids by the 2nd Quarter of this year. Mr. Johnson said he plans on doing some major repairs in 2020 on the Water Treatment Plant. The street crew is still running short about 4 to 6 employees. He said he, the Mayor and Street Supervisor visited and are trying to come up with how to recruit and keep employees. The Sanitation department is still getting use to the new garbage cans and how to train the public on how and where to place their cans. C) CONSIDER AN ORDINANCE ADOPTING THE RULES AND PROCEDURES FOR THE TRANSACTION OF BUSINESS OF THE COUNCIL Councilmember T. Bryant introduced an ordinance to adopt the rules and procedures for the transaction of business of the council for 2019. Councilmember T. Bryant moved to suspend the rules and read the ordinance by title only. Councilmember Hubbard seconded and the electronic roll call count was 8 for and 0 against. Mr. Meitzen read the ordinance by title only. Councilmember T. Bryant moved to further suspend the rules and waive the second and third readings. Councilmember Hubbard seconded and the electronic vote was 8 for and 0 against. Councilmember T. Bryant moved to adopt the ordinance and Councilmember R. Bryant seconded. The electronic roll call count was 8 for and 0 against. The ordinance was given #2019-01-01. D) CONSIDER AN ORDINANCE TO WAIVE COMPETITIVE BIDDING ON CERTAIN ITEMS FOR 2019 Councilmember T. Bryant introduced an ordinance to waive competitive bidding on certain items for 2019. Councilmember T. Bryant moved to suspend the rules and read the ordinance by title only. Councilmember R. Bryant seconded and the electronic vote was 8 for and 0 against. Mr. Meitzen read the ordinance by title only. Councilmember T. Bryant moved to further suspend the rules and waive the second and third readings. Councilmember Poole seconded and the electronic vote was 8 for and 0 against. Councilmember T. Bryant moved to adopt the ordinance. Councilmember Fredricks seconded and the electronic vote was 8 for and 0 against. The ordinance was given #2019-01-02. Mr. Meitzen read the emergency clause and Councilmember T. Bryant moved to adopt. Councilmember R. Bryant seconded and the electronic vote was 8 for and 0 against. E) EXECUTIVE SESSION Councilmember T. Bryant moved to go into executive session to consider the hiring, firing, promotion or demotion of one or more employees. Councilmember Hubbard seconded. All voted for. Upon returning from executive session, Councilmember T. Bryant moved to appoint Mr. Kyle Christopher to the Planning Commission. Mr. Bryant said Mr. Kyle McMullin recently resigned from the commission and Mr. Christopher's term would fill Mr. McMullin's position and expire June 10, 2023. Councilmember Poole seconded and all voted for. Councilmember Fredricks had two appointments to the Tree Board. Mr. Fredricks moved to re-appoint Mr. Kenny Smothers and to appoint Ms. Julia Nail. Both terms will expire September 8, 2020. Councilmember T. Bryant seconded and all voted for. Councilmember Matthews had two re-appointments and one appointment to the Historic District Commission. Dr. Matthews moved to re-appoint Ms. Mayfan Thomas and Mr. Ron Autry and to appoint Mr. David Thompson. Councilmember T. Bryant seconded and all voted for. All appointments will expire on January 18, 2022. Councilmember R. Bryant moved to appoint Ms. Amanda Roberts to the Parks and Recreation Committee to replace Dr. Chris Beller and to appoint Mr. Lacky Moody to replace Mr. Scott Fredricks. Councilmember Fredricks seconded the motion and all voted for. Ms. Robert's term will expire September 30, 2020 and Mr. Moody's term will expire September 30, 2021. F) PAID BILLS REPORT The council was given a copy of the December, 2018 paid bills report. MAYOR COMMENTS Mayor Elumbaugh said each councilmember was given a copy of the new Liaison assignments. The Mayor thanked everyone for serving and said they there were welcome to attend other committees and commissions if they so choose. LIAISON REPORTS None COUNCIL COMMENTS None ADJOURNMENT There being no more business, Councilmember T. Bryant moved that the meeting be adjourned. Councilmember Matthews seconded and all voted for. RICK ELUMBAUGH, MAYOR DENISE M. JOHNSTON, CITY CLERK