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HomeMy WebLinkAbout2022-09-06-R RESOLUTION NO>�oaa D 7 -0(0--( A RESOLUTION FOR THE CITY OF BATESVILLE,ARKANSAS TO ACCEPT THE LOW BID AND ENTER INTO A CONTRACT WITH C& S CONTRACTING,LLC FOR THE CONSTRUCTION OF A PUBLIC WORKS FACILITY; AND FOR OTHER PURPOSES. WHEREAS,the City of Batesville is in need of a Public Works Facility("Project")to house all of its maintenance, construction, street, sanitation, water, and landscape departments and equipment; WHEREAS,the Project was properly advertised for competitive bids per Arkansas Code Annotated § 14-58-303; WHEREAS,the City of Batesville desires to accept the low bid and enter into a contract for the Project; WHEREAS,the low bidder meeting qualifications and the firm selected for the Project is C & S Contracting, LLC,who was the only bidder on the project; WHEREAS,the total amount of the Project Bid Proposal is $5,910,000,more or less, and will be paid from monies collected from the City of Batesville Operating Budget. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF BATESVILLE,ARKANSAS THAT: Section 1. That the City of Batesville shall accept the low bid and enter into a contract for the Construction of the Batesville Public Works Facility C & S Contracting, LLC. Section 2. The total amount for the contract is for$5,910,000,more or less, and will be paid from the City of Batesville Operating Budget. Section 3. The Mayor and City Clerk are hereby authorized by the City Council for the City of Batesville to execute all documents necessary to effectuate this agreement. PASSED AND APPROVED this day of September, 2022. Rick Elumbaugh, Mayor ATTEST: Den se ohnston, 0ty Cl eA Batesville Public Works Facility ETC Project Number 2106601CBATE Batesville,Arkansas BID PROPOSAL Bid Time: 2:00 PM Bid Date: August 18th, 2022 Location: Batesville, Arkansas BID TO: City of Batesville PROJECT: Batesville Public Works Facility Ladies & Gentlemen: 1. The undersigned bidder, in compliance with your request for bids for the above referenced project, having examined specifications, related documents, and site of the proposed project, hereby proposes to construct the City of Batesville Public Works Facility as described in the specifications contained in this solicitation for bids. These prices entered under "Total Bid" are for a complete turnkey project inclusive of all labor and materials and are to cover the specified equipment and delivery charges as stipulated in the scope of work. Having carefully examined the Contract Documents for this project, as well as the premises and all conditions affecting the proposed construction, the undersigned proposes to provide all labor, materials, services, and equipment necessary for, or incidental to, the construction of the project in accordance with the Contract Documents including the general conditions within the time set forth: Lump Sum Base Bid $ 5,910,000.00 Dollar Amount Is To Be Shown Numerically Five Million, Nine Hundred Ten Thousand Dollars Dollar Amount Is To Be Shown Alphabetically 2. Ark. Code Ann.9 22-9-212 requires the contractor to indicate on this bid form the cost of Trenching Safety Systems. FAILURE TO SHOW THIS COST WILL INVALIDATE THE BID. (NOTE THIS COST SHALL BE INCLUDED IN THE ABOVE BASE BID) ( $1000.00 - One Thousand Dollars Dollar Amount Is To Be Shown Numerically. 3. Completion Date: Bidder agrees that the work will be complete and ready for final payment in accordance with the Contract Documents within Two Hundred Seventy (270) consecutive calendar days. 4. The undersigned, in compliance with the Contract Documents for the construction of the above-named project, does hereby declare: a. That the undersigned understands that the Owner reserves the right to reject any and all bids and to waive any formality. 00005-1 Batesville Public Works Facility ETC Project Number 2106601MATE Batesville, Arkansas b. If at the time this contract is to be awarded, the lowest base bid submitted by a responsible bidder does not exceed the amount of funds available to finance the contract, the contract will be awarded on the base bid only. If such bid exceeds such amount, the owner may reject all bids or accept one or more deductive bid alternates to determine the lowest base bid. c. That if awarded the Contract, the undersigned will enter into an Agreement, on a form identical to the form included in the Contract Documents and execute required performance and payment bonds within Seven (7) days after receipt of the Intent to Award, will commence work within 10 (10) days after the date of the Notice to Proceed, and will complete the Contract fully within Two Hundred Seventy (270) consecutive calendar days for thereafter. Should the undersigned fail to fully complete the work within the above stated time, he shall pay the Owner as fixed, agreed and liquidated damages and not as a penalty, the sum of Two Hundred Fifty Dollars 250.00 for each calendar day of delay until the work is completed or accepted. d. The undersigned further agrees that the bid security payable to Owner and accompanying this proposal shall become the property of the Owner as liquidated damages if the undersigned fails to execute the Contract or to deliver the required bonds to the Owner within Seven days from receipt of the Intent to Award as these acts constitute a breach of the Contractor's duties. e. That this bid may not be withdrawn for a period of 60 days after the bid opening. f. The undersigned understands that the Owners intent is to construct all facilities proposed within the limits established by the funds appropriated for the project. g. Bids submitted by a Joint Venture/Joint Adventure shall be signed by representatives of each component part of the Joint Venture. The licenses of each component part of the Joint Venture shall also be listed in the bid submittal. Therefore, joint venture bidders shall indicate at least two (2)signatures and two (2) licenses numbers on the Bid Form. Exception: Joint Ventures who have been properly licensed with the Arkansas Contractors Licensing Board as a Joint Venture need only to indicate the joint venture license number on the Bid Form. Joint Venture Bidders shall indicate at least two (2) signatures on the bid form even if they are licensed as a joint venture. 5. The following documents are attached to and made a condition of this Bid. a. Bid security. 6. The undersigned acknowledges receipt of and inclusion as a part of the Contract Documents the following addenda: No One Dated August 15, 2022 No. Two Dated August 17, 2022 No. Dated 00005-2 Batesville Public Works Facility ETC Project Number 2106601CBATE Batesville,Arkansas 7. LISTING OF ALL SUBCONTRACTORS INCLUDING MECHANICAL, PLUMBING, ELECTRICAL AND ROOFING SUBCONTRACTORS All subcontractors including mechanical, plumbing, electrical and roofing subcontractors shall be listed regardless of qualifications, licenses or work amount. Indicate the Name(s)and Address, of each entity performing the listed work: Wade's Heating, Cooling & Electrical License No: 0387730523 pff1N 22 (mechanical) 2850 E Harrisons Pe apoesville AR$20. 0 .00 or over: Yeses No_ Smith Plumbing Inc License No: 0076940723 (plumbing) 2582 E Main, B111%M2uftoft $20,000.00 or over: Yes x No Respectfully Submitted: Wade's Heating, Cooling & Electrical License No; 0387730523 (electrical) 2850 E HarrisonSSt, Batesville BAR 72501'00 or over. Yes x No_ C & S Contracting LLC License No: 0394370423 (roofing) 1717 AR-367, NAQglLP lRu9�Afork$20,000.00 or over. Yes x No Respectfully Submitted: C & S Contracting LLC dba M & A Jones Construction Name of Bidder(Typed or Printed) 1530 Batesville Blvd Batesville AR 72501 Addres Taylor Meharg, President BY: (Sig6ature and Title) 0394370423 Contractor's License Number or Contractor's (Joint Venture)License Number(s) 870-251-1969 870-251-1187 Telephone Number Fax Number 843346496 Federal ID Number or SSN# August 18, 2022 Date of Bid 00005-3 THE AMERICAN INSTITUTE OF ARCHITECTS A!A Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS,that we C S 8 Contracting,LLC,1717 Highway 367 N.,Newport,AR 72112 as Principal,hereinafter called the Principal,and Groat American Insurance Company a corporation duly organized under the laws of the State of Ohio as Surety, hereinafter called the Surety, are held and firmly hound unto City of Batesville, 500 E. Main, Batesville,AR 72501 as Obligee,hereinafter called the Obligee,in the sum of Five Percent of amount bid Dollars($5%). for the payment of which sum well and truly to be made,the said Principal and the said Surety, bind ourselves,our heirs,executors,administrators,successors and assigns,jointly and severally,firmly by these presents. WHEREAS,the Principal has submitted a bid for Batesville Public Works Facility. NOW,THEREFORE,if the Obligee shag accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified In the bidding or Contract Documents with good and sufficient surety 1br the faithful performance of such Contract and for the prompt payment of labor and material famished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds,if the Principal shall pay to the Obliges the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Worts covered by said bid,then this obligation shall be null and void,otherwise to remain in full force and effect. Signed and sealed this iSO day of August ,2022. C&S Contracting,LLC LqWZL ,,slits soft Great American Insurance Company ���,: 10= Jenna Allen Michael A.McDaniel Atlm ttoey4n-Fact•�:q,,,,,�.+h AM DOCUMENT A310•BID BOND•AM••FEBRUARY IWO ED•THE AYE.RICAN WSTTME OF ARCHITECTS.1736 N.Y.AVE.,KW„VWASHNGTON,D.C.2WW GREAT AMERICAN INSURANCE COMPANY'® Atkrlievgtive 01110en Sal E 4TH STREET • C 0001 AT1s OHIO 4dlEQ2 • 5134&MW B FAx S13-723-2740 The number of persons authorized by this power of attorney is not more than TWO No.0 21420 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS That]he GREATAMERICAN INSURANCE COMPANY,a corporation organized and existing under and by virtue of the laws of the State of Ohio,does hereby nomitwe,constitute and appoint the person or persona named below,es ob individually if mote than one is named,its true and lawfW attorneyy-cn-fact,for it and in its name.place and stead to execute on behalf of the said Company,as surety,any and all bonds, undertakings and contracts of suretyship,or other written obligations m the aurae lheteof,provided that the liability of the said Company an any such bond, undertaking or contract of suretyship executed under this authority shall not exceed the limit stated below. Name Address Limit of Power MICHAEL A MCDANIEL ALL OF ALL RICHARD H.WHITLEY MEMPHIS.TENNESSEE $100,000,000 This Power ofAtmrney revokes all previous powers issued on bdnifofthe snomey(s)-in-fact named above IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by&Wropiiuite officers and its corporate seal hereunto affixed this 25TH day of (MARCH 2020 Attest GREAT AMERICAN CE 77,�� �!! e. /,41 �J: STATE OF OH10,COUNTY OF HAMILTON-ss: tatarcvncuaotarr$ -2405l On this, 25TH day of MARCH 2O20 bdbre me personally appeared MARK VICARIO,to me known,being duly swan,deposes and says that he resides in Cincinnati,Ohio,that he is a Divisional Senior Vice President of the Bond Division of Great American Insurance Company,the Company described in and which executed the above instrument;that he knows the seal ofthe said Company:that the meal affixed to the said instrumart is such corporate seal;that it was so affixod by authority of his office under the By4Aws of said Company,and that he signed his tame thereto by like authority. SUSM A MOM .� *a notary Public Stabs of 01110 My C Grimm a `�4- antu.Ettpkas May 18,2025 This Power ofAttorncy n granted by authority ofthe followinag resolutions adopted by the Board of Directors of Great Amencaa Insurance Company by unanimous;written consent dated June 9.2009. RESOLVED: T/tat dw Divisional PnrskWK tine wvaW DrWsk w/Senior Yioe Pnrsidsnt;Divisional d!w Awmkrtta and DivitomilAssimm Ike Presidenft or any one gf dwm be and hereby is authorior4 front tinny to oboe,to appoint ore or raae.lawmys-in-Fact so executer on behW of dm Company as mwvot arty mid all bands,widInt kings and contracir of s reov*or odkr wMen obligations in the nahea dor"f,•toPr exribe their reayve Hw duties and the reVeam hasib of dwir audw*;and to nrveb airy suc*apponsins t at a1v tier¢. RESOLYED FURTHER• Then the CompoW seal and On MWmahm t f'any of die gbrraaid o f oers and anry&—im y or Assistant Semiary of the Canp ow nw be Qfixvd byftiesiblik to wW plme14ratoornry of of eAer Shur far its execsWon¢sty boat nnrderaakmg,con aaci 41am ysbip, or other wrHren obligation in dr naimr dwmf,such signaner and seal whew so and beir;gAwlrby adopted by As o C w QJXW tad tat igiwal seal of the C �rTras as the ono iwal slgrrahrne of streh oapmgt to be Nah<td and DAnding>,yiarr the Castpanny whit die smnne,faux a+d e�ket as rgh nrotrrwlly CERTIFICATION 1,STEPHEN C.BERAHA,Assistant Secretary of GrestAmerican Insurance Company,do hereby certify that the foregoing Power ofAtborney and the Resolutions ofthe Board of Directors of June 9,20N have not been revoked and are now in fall force and eSoct ,,..r a.p Signed and sealed this I Oth day of August 2022 �t:xtaWs• =.� ��a� s,ePsw.iuns,�, CITY OF BATESVILLE,ARKANSAS NON-COLLUSION AFFIDAVIT 1, Taylor Meharg , an authorized agent forC & S Contracting LLC dba M&A Jones concerning a bid, proposal or contract with the City of Batesville, Arkansas, for Batesville Public works Facility , and being of lawfid age, being first duly swom on my oath, swear, that this Affidavit is true and correct. Further, I swear that neither I nor the firm, company or corporation or any other employee for whom I am authorized agent in this matter, has not been a party to any collusion among bidders or other competitors in restraint of freedom of competition by any agreement to bid at a fixed price or to refrain from bidding; or with any state, county, city or public works authority official or employee as to quantity, quality or price in this prospective contract; or any other terms of said prospective contract; or with any discussion between other competitors and any official of the awarding agency concerning the exchange of money or other thing of value for special consideration in the letting of this bid, proposal or contract. Authorized Agent Signature Subscribed and sworn before me this 18 day of August ,2022 W 477�- Notary Public Laura F McKim ,,NI11111/1 „I ,,c����•`1�1lf 8�,7hp•4��1 My commission expires: 11-5-2024 t` �O T'4'9�e UBti .•' s 40??ta =s �a CITY OF BATESVILLE,ARICANSAS NON-KICKBACK AFFIDAVrr I, Taylor Meharg , an authorized agent forC&S Contracting LLC dba fj&A Jones concerning a bid, proposal or contract with the City of Batesville, Arkansas, for Batesville Public Works Facility , and being of lawful age,being first duly sworn, on my oath, swear that this Affidavit is true and correct. Further, I swear that the work, services or materials as described by this invoice or other billing claim, have been delivered, completed or supplied in accordance with the plans, specifications, orders, requests or contract furnished or executed by the affiant. I further swear that no payment, promise of payment or other valuable consideration, directly or indirectly, has or will be made to any elected official, officer or employee of the awarding agency to obtain payment of this claim, or to procure the contract or purchase order pursuant to which this claim is submitted. Authorized Agent Signature Subscribed and sworn before me this 18 day of August •2022 A 1# AA No Public Laura F McKim � 19 My commission expires: 11--5-2024 � CTgR}• PUBLIC #12401210 ; ETC Engineers & Architects, Inc. ) Slt) SOUTH BROADWAY. LITTLU ROCK. AR 73202 ■ PHONr .0, .375_ 1796 FAX 501 _375-1277 ■ Bid Tabulation PROJECT : City of Batesville Public Works Facility—Phase II: Buildings PLACE :City Hall—500 E.Main Street,Batesville,AR 72301 DATE : August 18,2022 @ 2:00 pm. 0 Total Base Bid ,� q U Comments pQ b b a d Q � (USD) GENERAL CONTRACTOR Q 4 z z Olympus Construction M&A ones Construction Co/Frank A Rogers&Co l / � '1---E,TC Engineers & Architects, Inc. • I510 SOUTH BROADWAY. LITTLE ROCK. AR 72202 ■ PHONE 501 .375- 1786 ■ VAX 301 -375-1277 ■ BID OPENING SIGN-IN SHEET Batesville Public Works Facility—Phase II: Building PROTECT :City of Batesville Public Works Facility—Phase H: Building PLACE : City Hall—500 E.Main Street,Batesville,AR 72301 DATE :August 18,2022 @ 2:00 pm. 4. 42- 61 000 64 9227 5. it /* 6. 7. 8. 9. 10.