HomeMy WebLinkAbout2022-09-01-R RESOLUTION NO.O?Oo?a-b rl-D1-1f
A RESOLUTION AUTHORIZING THE
MAYOR OF BATESVILLE, ARKANSAS,
TO ENTER INTO AN ADMINISTRATIVE
AGREEMENT WITH THE WHITE RIVER PLANNING
AND DEVELOPMENT DISTRICT, INC.
WHEREAS, Batesville, Arkansas, has received approval of funding from the
Economic Development Administration(EDA) for a grant for the construction of roads
and utilities; and
WHEREAS, Batesville, Arkansas requires assistance to identify and implement
the regulations pertaining to the said grant, and;
WHEREAS, it will be necessary for the Mayor to act in connection with the
Administrative Agreement;
NOW, THEREFORE, IT IS RESOLVED that the City Council of Batesville,
Arkansas hereby declares that the Mayor be authorized to execute an agreement with the
White River Planning and Development District, Inc., to provide administrative services
to the City. Such costs and contract formats will be pre-approved by EDA.
ENTERED this day of (�
Rick m ayor
Denise M. Johnston, CA/Clerk
ADMINISTRATIVE SERVICE AGREEMENT
BATESVILLE,ARKANSAS AND WHITE RIVER PLANNING AND
DEVELOPMENT DISTRICT, INC.
THIS AGREEMENT, entered into this /3 7*�' day of 2022 by and between
the following parties: White River Planning and DevelopInent District, Inc. hereinafter
called the Administrator; and Batesville, Arkansas, acting herein by Mayor Rick
Elumbaugh, duly authorized, herein called the Grantee.
WHEREAS, the Grantee has received $2,105,100 in grant funds from the Economic
Development Administration to construct roads and extend utilities; and
WHEREAS, the Grantee desires to engage White River Planning and Development
District, Inc.,to render selected services concerning the administration of the grant
program; and
WHEREAS, the Administrator proposes to serve in the capacity of Administrative
Support in connection with the administration of the Economic Development
Administration Grant Award,Number 08-79-05647.
NOW THEREFORE,the parties do mutually agree as follows:
I. GENERAL SCOPE OF SERVICES
The Administrator shall perform all of the necessary services provided under this
contract in connection with the administration of the grant program:
A. 1. Provide technical assistance as deemed necessary in contracting for
Services to fulfill the scope of the Economic Development Administration
Grant project.
2. Assist the Grantee with all applicable requirements for the Economic
Development Administration grant award special terms and conditions and
general terms and conditions.
3. Set up complete set of files for the Economic Development Administration
grant. Update files on an as-needed basis.
4. Assist in the provision of information necessary for a project audit as
required.
B. The Administrator will perform the following Financial Management Functions:
l. Assist with obtaining the approval of proposed contract documents.
2. Provide consultation with engineer and funding agency.
Award Number 08-79-05647
3. Forward copies of vouchers, invoices, billing, and other evidence of costs
other than construction, for which reimbursement is claimed has been
completed.
4. Assist in the preparation of budget revisions.
5. Tabulate project costs to ensure compliance with the project controlling
budget as per the Economic Development Administration grant award.
6. Assist in the maintenance of all documents.
7. Assist in the submittal of any necessary reports, forms, release of liens,
certificates of completion, and final inspection.
II. SCOPE OF SERVICES PROVIDED BY THE GRANTEE
The Grantee, as consideration for the agreement by the Administrator to assume
certain duties described above, hereby agrees to assume the following duties and
responsibilities:
1. To make final review of all services performed and to authorize same prior
to implementation and/or commitment to record.
2. To pay all program costs arising out of the above described project which
are incurred by the Administrator on behalf of the Grantee and approved
by the Grantee.
3. To reimburse the Administrator in accordance with the submission of
approved invoices.
III. COMPENSATION AND METHOD OF PAYMENT
For services provided under this Contract,the Administrator shall receive
compensation not to exceed Seventy Six Thousand and No/100 Dollars
($76,000.00). Payments shall be made as follows:
$38,000.00 due after signing agreement for services provided under I.A.
$38,000.00 due upon completion of the project and issuance of Substantial
Completion Certificate.
Award Number 08-79-05647
IV. TERMS OF CONDITIONS
This Agreement shall bind and benefit the Grantee, the Administrator, and their
representatives, successors, and assigns.
WITNESS OUR HANDS AND SEALS ON THE DATE HEREINABOVE WRITTEN,
The Service Agreement shall be effective as of , /3 , 2022.
White River Planning and Development District, Inc.
Janet Smith, Executive Director
Batesville,Arkansas
Rick Elumbaug ayor
Award Number 08-79-05647