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HomeMy WebLinkAbout2023-04-25-AGENDARick Elumbaugh, Mayor Denise Johnston, Clerk Timothy Meitzen, Attorney 1 A HISTORIC TREASURP 1,NSAS• oLDVSV 0,11 AGENDA CITY OF BATESVILLE CITY COUNCIL 500 EAST MAIN BATESVILLE, AR 72501 April 25, 2023 5:30 P.M. COUNCILMEMBERS Brittany Bennett Thomas Bryant Scott Fredricks Julie Hinkle Paige Hubbard Fred Krug Douglas Matthews Chris Poole 1. CALL TO ORDER 2. INVOCATION 3. ROLL CALL BY CITY CLERK 4. APPROVAL OF MINUTES 5. APPROVAL OF AGENDA 6. COMMENTS FROM CITIZENS 7. UNFINISHED BUSINESS A) Consider an ordinance to amend the properties included int eh Batesville Commercial Historic District 8. NEW BUSINESS A) Consider an ordinance amending the temporary Entertainment District Boundaries in Riverside Park in Batesville, AR B) Consider a resolution to contract with Ecological Design Group and Taggert Architects for the development of a master plan for Riverside Park C) Consider a resolution approving the destruction of certain outdated documents of the Clerk -Treasurer's and the Batesville Water Utility Offices 9. COMMENTS FROM THE MAYOR 10. LIAISON REPORTS 11. COMMENTS FROM COUNCIL MEMBERS (by roll call) 12. ADJOURNMENT "City of Hospitality" ORDINANCE NO. AN ORDINANCE TO AMEND THE PROPERTIES INCLUDED IN THE BATESVILLE COMMERCIAL HISTORIC DISTRICT; AND FOR OTHER PURPOSES. WHEREAS, it is the duty of the Batesville Downtown Historic District Commission to safeguard the city's historic, aesthetic, and cultural heritage, as embodied and reflected in such areas; and WHEREAS, the Historic District Commission has the power to recommend to the City Council the adoption of ordinances designating areas as having special historic community or architectural value as "Historic District" and add these historic districts to the provisions of this ordinances; and, WHEREAS, the original boundary of the Batesville Downtown Historic District conformed to the boundary of the National Register for said district, as per state law; and WHEREAS, the boundary of said National Register has recently expanded, therefore the Historic District Commission is recommending to the city that the Historic District be expanded in order to conform with said Register; and, WHEREAS, the City wishes the Historic District Commission's boundary to remain in conformity with the National Register bounday. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BATESVILLE, ARKANSAS AS FOLLOWS: Section 1: That Ordinance No. 2009-4-2, Sec 2., Titled "Batesville downtown commercial Historic District", and Codified as 7.60.02 is hereby amended as follows: The Historic District shall consist of that area of the city shown on Exhibit 1, which is attached hereto and made a part hereof. The downtown commercial Historic District in Batesville, Arkansas is described as follows: All properties facing Main and Central in Block 13; all properties facing Main in Block 14; all of Block 15; all properties on Main in Blocks 16, 17, 18, 19, and 20; and all properties fronting on Main on the north side of Block 21. On Block 35 bordered by College, Broad, Boswell, and Central, the half fronting on Broad, more specifically the following parcels in the Old Town addition: Block 13, Lots 5- 10; Block 14, Lots 1-5; Block 15, Lots 1-10; Block 16, Lots 6-10; Block 17, Lots 5-8; Block 18, Lots 1-4; Block 19, Lots 1-5; Block 20, Lots 6-10; Block 21, Lots 5-8; and the one half of Block 35 facing Broad. Section 2: That the City of Batesville Zoning Map shall be amended to reflect the description of the Historic District contained in this ordinance. Section 3: That all ordinances and parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Section 4: If any portion or portions of this ordinance are deemed or held to be invalid, such invalidity shall not affect the remaining portions of this ordinance. IT IS SO ORDAINED. IN WITNESS WHEREOF, we have set our hands this , day of April, 2023. Attest: Approved: Denise Johnston, Clerk Rick Elumbaugh, Mayor N 10 wW c co co v cn o� N rn "1S 311 M R) N �0 w w y co W �, CIO A V A V °l cn m "3A V 71 1S C m _gym 0 w C/) y =MIN LE 1S HI9 I S H-L5"N o r.� ORDINANCE NO. AN ORDINANCE AMENDING THE TEMPORARY ENTERTAINMENT DISTRICT BOUNDARIES IN RIVERSIDE PARK IN BATESVILLE, ARKANSAS WHEREAS, that through the diligent efforts of Main Street Batesville, as well as the support of the City of Batesville and the residents of Independence County, Batesville was one of thirty-three towns and cities Nationally awarded a Levitt Foundation Grant to be used to fund a summer concert series, and WHEREAS, said concert series will be held at the Amphetheatre at Riverside Park; and WHEREAS, last year the City established a Temporary Entertainment District ecompassing the area at Riverside Park from south from Steelhouse Branch between the White River and Chaney Drive to the River restaurant. WHEREAS, that in order to better promote the atmosphere surrounding these concerts, the Tempoaray Entertainment District should be expanded to encompass the areas around the Ampetheater, and WHEREAS, the Council believes that the expansion of a temporary entertainment district will help promote business and tourism., and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BATESVILLE, ARKANSAS, AS FOLLOWS: Section 1. That "Exhibit A"of Section 1 Ordinance Number 2022-06-02, which established the Temporary Entertainment District at Riverside Park is hereby amended as outlined in "Exhibit A" which is attached hereto and incorporated herein by reference. Section 2. That all ordinances and parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Section 3. If any portion or portions of this ordinance are deemed or held to be invalid, such invalidity shall not affect the remaining portions of this ordinance. Section 4. It is, therefore, declared that an emergency exists and this Ordinance being necessary for the immediate preservation of public peace, health, safety and welfare shall be in force and take effect immediately upon its passage. PASSED AND APPROVED THIS DAY OF APRIL, 2023. Rick Elumbaugh, Mayor ATTEST: Denise Johnston, City Clerk Exhibit "A" Description of Temporary Entertainment District in Riverside Park Southeasetern Section of the Temporary Entertainment District: A part of Section 21, Township 13 North, Range 6 West in Independence County, Arkansas described as follows: Beginning at the intersection of the north bank of Stillhouse Branch with the left bank (north bank) of White River; thence in an easterly direction along and with the north bank of Stillhouse Branch to the centerline of Cheney Drive; thence in a generally southeasterly direction along and with the centerline of Cheney Drive to a point at its intersection with the centerline (extended) of Riverbank Road; thence in a generally southerly to a point perpendicular to the northwest corner of Tract 1 of the James Burnett and Sabina Burnett Revocable Trust, recorded as Warranty Deed in Deed Book 2019, pages 2549-2551; thence to said northwest corner of said property; thence along the west boundary of said property as follows: South 63 degrees 30 minutes West a distance of 79.6 feet; thence South 34 degrees 43 minutes East a distance of 99.0 feet; thence South 54 degrees 43 minutes West a distance of 200.6 feet; thence leaving said Burnett property line following continuing along a line bearing South 54 degrees 43 minutes to its intersection with the left bank (north bank) of the White River, the same being the corporate limits of the City of Batesville, more or less; thence in a generally northwestern direction along and with the left (northern) bank of White River to its intersection with the north bank of Stillhouse Branch and the beginning point of this description. The following aerial photograph depicts the area boundaries (in yellow) of the above described southeastern portion of the Temporary Entertainment District in Riverside Park, Batesville, Arkansas: Northwestern Section of the Temporary Entertainment District: The area of Riverside Park from Stillhouse Branch on the South side, following the White River Northwest to the City Water intake, then following Palm Drive Northeast to Chaney Drive, then Southeast along the Wester side of Chaney Drive back to Stillhouse Branch. Aerial Photograph of the Entertainment District Boundaries Area within the red lines represents the Riverside Park Temporary Entertainment District. RESOLUTION NO.2023- A RESOLUTION TO CONTRACT WITH ECOLOGICAL DESIGN GROUP AND TAGGERT ARCHITECTS FOR THE DEVELOPMENT OF A MASTER PLAN FOR RIVERSIDE PARK WHEREAS, the City of Batesville desires to enter into a contract for the development of a Master Plan for Riverside Park; WHEREAS, EDG and Taggert Architects were selected through a Statement of Qualifications process and were found to be the most qualified firms to provide these design services; WHEREAS, the total amount of the contract is $65,000.00, more or less, and will be paid from monies from the City of Batesville ARPA Fund. NOW, THEREFORE BE IT RESOLVED. by the City Council of the City of Batesville, Arkansas that SECTION 1: That the City of Batesville, Arkansas will enter into a contract for the Development of a Master Plan for Riverside Park with EDG and Taggert Architects. SECTION 2: The total amount for the contract is for $65,000.00, more or less, and will be paid from the City of Batesville ARPA Fund. SECTION 3: The Mayor, Rick Elumbaugh and City Clerk, Denise Johnston are hereby authorized by the City Council for the City of Batesville to execute all documents necessary to effectuate the agreement. PASSED AND APPROVED this day of April, 2023. Rick Elumbaugh, Mayor ATTEST: Denise M. Johnston, City Clerk March 29, 2023 Mr. Jeff Owens Director Batesville Parks & Recreation Batesville, Arkansas parksdirector@ cityofbatesvi I Ie.com Re: Riverside Park & Event Center — Master Plan Development Dear Jeff, Per your request, we are pleased to submit the following proposal for professional design and planning services for the Riverside Park and Event Center Master Plan. The intent of this visionary design phase is to strategically plan the event center and park space so that they are cohesive designs and create the hub for outdoor recreation for the community and enhance the public space in the form of a new active lifestyle park. SCOPE OF SERVICES The purpose of the services proposed herein is to provide professional design services for the development of Riverside Park; including a new event center and the re -envisioning of the Riverside Park space. This scope of work includes evaluation of all existing infrastructure and planned development of the surrounding property including the water treatment facility. Important considerations regarding access, circulation, parking and new event center will need to be carefully planned so an emphasis is placed on the experience of arrival and new amenities for the community. Watershed conservation will play a major role in its relationship to the White River while connection to the surrounding bike/pedestrian connectivity network needs to be strategic and immersive while also providing passive and active recreation opportunities all user groups. Finally, community and stakeholder involvement throughout the master planning process will be important to build buy -in; and attract potential financial contributions for the development. The master plan shall be developed utilizing the GIS and electronic base information provided by the City of Batesville. Task A: Due Diligence and Site Inventory + Analysis: Typical and basic inventory and analysis of site, demographic, cultural, historical, and other elements and plans necessary to understand the context of the site and its surroundings. Graphics detailing this information will be included in the planning process and final master plan documents. This site is impacted directly by the White River and has connectivity ties to Poke Bayou, and other natural upland drainage corridors that have the potential to create programming and connectivity opportunities. These areas are important as well as an understanding of aquatic and terrestrial ecosystems present on site. Connections to surrounding land uses, particularly the commercial downtown food truck lot, municipal, housing and trail systems are important. Pedestrian and bike connectivity to the park and within the park are critical. Review of other city plans for relevant information is necessary to properly plan. Deliverables: 1. Base Map Generation 2. Stakeholder meetings, site visit + site inventory 3. Site Drainage and Flooding Investigation 4. Applicable Code (ADH) + Utility Review 5. Ecological + Site Micro -climate Analysis 6. Precedent Studies of successful natural play parks, including regional analysis 7. Review Goals and Future Programmatic Needs Ecological Design Group, Inc. TAGGART Architects Task B: Final Master Plan Document: EDG +Taggart will develop the final graphic master plan with a cost estimate for all park features, event center building and final program elements. The final master plan will include an illustrative, to scale high quality drawing showing plan elements encompassing the full park acreage with the layout of all program and ecological elements, all park vehicular, bike, and pedestrian circulation including connections to surrounding land uses, downtown food truck lot, utility corridors, ecological areas, and historical elements. The plan will also identify a theme that helps guide the overall design of the park and will create the destination public park space for the City of Batesville and surrounding region. Deliverables: I . Programmatic Layout Strategies 2. Event Center Structure, Parking, and Circulation Layout 3. Park Vision Plan Draft Rendering for Review 4. Downtown Food Truck lot Rendering for Review S. Phasing Strategy 6. Draft Perspective Illustration for Review 7. Master Plan Document/Presentation: a. Final Circulation Plan b. Final Overall Vision Plan Rendering + Program Key c. Final Plan Rendering d. Final Perspective Illustrations e. Opinion of Probable Cost Task C: Construction Documents (option to proceed) After construction funding has been received, EDG +Taggart will develop the final full -service design and construction documents for all park features, event center building and final program elements. The deliverables and fees will be based upon the Arkansas Division of Building Authority's Standard Fee Schedule for Professional Services. Deliverables: I. Full service Architectural + Engineering Design and Productions Services including: a. Architecture b. Landscape + Civil Engineering c. Structural Engineering d. Mechanical I Electrical I Plumbing Engineering 2. Construction Administration + Site Observation REMUNERATION We propose to perform Basic Services work described above based on a lump sum fee as indicated below. TASK A: Due Diligence and Site Inventory + AnalVsis: $ 9,500 TASK B: Final Master Plan Document: Parks and Land Use Planning $40,500 Building and Venues Planning $15,000 Total Master Plan Services 565.000 Inclusive of all Reimbursable Expenses TASK C: Final Construction Documents: Percentage Fee based upon DBA Fee Schedule Ecological Design Group, Inc. TAGGART Architects We sincerely thank you for the opportunity to submit this proposal and look forward to working with you on this exciting project. Your signature in the space provided on this proposal, returned to us, will indicate agreement and permit us to proceed with the work as directed. Respectfully submitted, ECOLOGICAL DESIGN GROUP, INC. Tanner Weeks, PLA Principal Accepted: Date: TAGGART ARCHITECTS James Meyer, AIA Principal Ecological Design Group, Inc. TAGGART Architects RESOLUTION NO.2023- A RESOLUTION APPROVING THE DESTRUCTION OF CERTAIN OUTDATED DOCUMENTS OF THE CLERK -TREASURER'S OFFICE AND THE BATESVILLE WATER UTILITY OFFICE WHEREAS, the Clerk -Treasurers Office of the City of Batesville and the Batesville Water Utility Office, have accumulated a large amount of outdated records and materials; and WHEREAS, due to the lack of storage space, it has become necessary to destroy certain outdated documents to allow current data adequate space to be stored; and WHEREAS, Ark. Code Annotated Section 14-59-114 allows for the destruction of said records if supported by an affidavit signed by the municipal employee performing the destruction and one council member. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Batesville, Arkansas that Section 1: Pursuant to the above -cited Code provision, the supporting affidavits signed by Denise Johnston, City Clerk, Nike Baxter, Water Utility Office Manager and Thomas Bryant, Alderman, the City Council does hereby give its approval for the destruction of the documents as set forth in the affidavits and attachments, which are attached hereto and made a part hereof as though set out word for word. Section 2: This resolution shall be in full force and effect from and after the date of its passage. PASSED AND ADOPTED this day of APRIL , 2023. Rick Elumbaugh, Mayor ATTEST: Denise M. Johnston, City Clerk