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Home My WebLink About2025-09-09 I FIISTORC I f,xi.sxi I } ANS f8,Of +�Y CITY OF BATESVILLE COUNCIL REGULAR CALLED MEETING City Hall September 9, 2025 5:30 P.M. COUNCILMEMBERS: OTHERS: Landon Reeves, Ward]Position 1 Rick Elumbaugh,Mayor Scott Fredricks, Ward 1 Position 2 (Absent) Jessica Davis, City Clerk Fred Krug, Ward 2 Position I Tim Meitzen, City Attorney Robb Roberts, Ward 2 Position 2 Julie Hinkle, Ward 3 Position 1 Brittany Bennett, Ward 3 Position 2 (Absent) Paige Hubbard, Ward 4 Position 1 Lackey Moody,Jr., Ward 4 Position 2 CALL TO ORDER The Mayor called the meeting to order at 5:31 p.m. INVOCATION Bryce Cash ROLL CALL BY CITY CLERK The clerk verified the roll. APPROVAL OF MINUTES A motion was made by Councilmember Hinkle, seconded by Councilmember Moody to approve the minutes from the August 12, 2025 regular called meeting. The motion passed unanimously. APPROVAL OF AGENDA A motion was made by Councilmember Hinkle, seconded by Councilmember Roberts to approve the amended agenda. The motion passed unanimously. COMMENTS FROM CITIZENS None UNFINISHED BUSINESS None City Council Meeting September 4,2025 Page 2 of 5 NEW BUSINESS A) POLICE DEPARTMENT REPORT Chief Scarbrough addressed the council for his monthly department report. There were no comments or questions. B) FIRE DEPARTMENT REPORT Chief Mark McCollum reported on the fire department's activities including 62 calls. He also reported the bridge at Maxfield Park was cleaned as requested at the last council meeting. They currently have some firefighters in instructor training. C) CITY ENGINEER REPORT Mr. Damon Johnson addressed the council with his monthly report. He stated bids were taken for dump trucks in August. Tri State was the lowest bidder. He requested a motion to approve the bid from Tri State. Councilmember Hinkle made a motion, seconded by Councilmember Roberts to approve the bid in the amount of$614,424.00 from Tri State for three trucks. The motion passed unanimously. Mr. Johnson informed the council of an amendment to the contract with Tolm for the intake structure at the Water Treatment Plant project. Tolm will now provide a guaranteed maximum price of$17,085,000.00. He also stated the waste water pond aeration system needs maintenance and improvements. He recommended using Olsson to provide the report of needed repairs. A motion was made by Councilmember Moody, seconded by Councilmember Reeves to move forward with Olsson. The motion passed unanimously. D) CONSIDER A RESOLUTION AUTHORIZING THE BATESVILLE WATER UTILITY TO ENTER INTO A FORMAL WATER UTILITY AGREEMENT WITH CUSHMAN Mr. Damon Johnson gave a brief overview of the process of Cushman's water usage from the City of Batesville. Councilmember Roberts asked a question regarding the amount owed to the city from Cushman. A brief discussion was held. The item will be tabled for a future meeting. E) CONSIDER A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A LOAN AGREEMENT FOR THE EXPANSION AND IMPROVEMENT OF A SERIES OF MOUNTAIN BIKE TRAILS Councilmember Moody introduced the resolution. A motion was made by Councilmember Reeves, seconded by Councilmember Hinkle to suspend the rules and read the resolution by title only. The electronic roll call was 6 for, 0 against. Mr. Meitzen read the resolution by title only. A motion was made by Councilmember Reeves, seconded by Councilmember Moody to approve the resolution. The electronic roll call was 6 for, 0 against. The resolution was given#2025-09-02-R. City Council Meeting September 9,2025 Page 3 of S F) CONSIDER A RESOLUTION DECLARING A BLIGHTED AREA Councilmember Roberts introduced the resolution. A motion was made by Councilmember Hubbard, seconded by Councilmember Roberts to suspend the rules and read the resolution by title only. The electronic roll call was 6 for, 0 against. Mr. Meitzen read the resolution by title only. A motion was made by Councilmember Moody seconded by Councilmember Hinkle to approve the resolution. The electronic roll call was 6 for, 0 against. The resolution was given#2025-09-03-R. G) CONSIDER A RESOLUTION AUTHORIZING CHIEF ELECTED OFFICIAL TO SIGN AN APPLICATION FOR CDBG FUNDS Councilmember Reeves introduced the resolution. A motion was made by Councilmember Roberts, seconded by Councilmember Hubbard to suspend the rules and read the resolution by title only. The electronic roll call was 6 for, 0 against. Mr. Meitzen read the resolution by title only. A motion was made by Councilmember Moody, seconded by Councilmember Roberts to approve the resolution. The electronic roll call was 6 for,0 against. The resolution was given#2025-09-04-R. H) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR OF BATESVILLE TO ENTER INTO AN ADMINISTRATIVE AGREEMENT WITH WHITE RIVER PLANNING AND DEVELOPMENT DIST.,INC. Councilmember Moody introduced the resolution. A motion was made by Councilmember Reeves, seconded by Councilmember Hinkle to suspend the rules and read the resolution by title only. The electronic roll call was 6 for,0 against. Mr. Meitzen read the resolution by title only. A motion was made by Councilmember Roberts, seconded by Councilmember Reeves to approve the resolution. The electronic roll call was 6 for,0 against. The resolution was given#2025-09-05-R. I) EXECUTIVE SESSION A motion was made by Councilmember Hinkle, seconded by Councilmember Roberts to enter into executive session. The motion passed unanimously. The council entered executive session at 6:15 p.m. Upon their return at 6:35 p.m., Councilmember Roberts recommended Johnathon Burgess for reappointment to the Parks& Rec Committee. A motion was made by Councilmember Roberts, seconded by Councilmember Reeves to approve the appointment. The motion passed unanimously. Councilmember Moody made a motion, seconded by Councilmember Roberts to appoint Jeffery Freiert to the Planning & Zoning Commission to fulfill a vacant position. The motion passed unanimously. .l) FINANCIAL REPORT The council was provided a copy of the August financial report. City Council Meeting September 9,2025 Page 4 of 5 COMMENTS FROM THE MAYOR The Mayor mentioned the next council meeting is scheduled for September 23rd. He also announced a drop-in retirement reception at City Hall on September 12that 11:00 a.m. ARDOT will be hosting a ribbon cutting for the roundabout on September 11th at 11:00 a.m. in the couth parking lot of the community center. First Community Bank is hosting a leadership presentation on October Yd. Dates to Remember: • Ribbon Cutting for Roundabout September 1 lth at 11:00 a.m. • Retirement Reception September 12th at 11.00 a.m. • Council meeting September 23, 2025 • First Community Bank Day of Leaders October 3rd at 10.00 a.m. LIAISON REPORTS None COUNCIL COMMENTS Brittany Bennett—Absent Scott Fredricks—Absent Julie Hinkle—None Paige Hubbard—None Fred Krug None Lackey Moody,Jr.—None Landon Reeves—None Robb Roberts—None ADJOURNMENT There being no further business to discuss, Councilmember Bennett made the motion, seconded by Councilmember Fredricks to adjourn. The motion passed unanimously and the meeting adjourned at 6:20 p.m. City Council Meeting September 9,2025 Page 5 of 5 Rick Elumba h, Ma J':J'es�sicaDavls, ity Clerk