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HomeMy WebLinkAbout2015-04-14 MINUTES OF COUNCIL APRIL 14, 201 The Batesville City Council met in regular session on April 14th at 5:30 P.M. at the Municipal Building. Mayor Rick Elumbaugh called the meeting to order. Utility Billing Supervisor Nick Baxter gave the invocation. Upon roll call, the following councilmembers answered present; Chris Beller, Tommy Bryant, Sonya Crafton, Margarett Henley, Paige Hubbard, Doug Matthews, Chris Poole and David Shetron. Also present were the City Attorney Lindsey Castleberry and City Clerk Denise Johnston. Councilmember Bryant moved to approve the minutes from the previous meeting. Councilmember Henley seconded and all voted for. Councilmember Matthews moved to approve the prepared agenda and Councilmember Bryant seconded. All voted for. CITIZENS COMMENTS None UNFINISHED BUSINESS None NEW BUSINESS A) MONTHLY SHERIFF DEPARTMENT'S REPORT There was no representative present from the Sheriff's Department. B) PROCLAMATION AND CERTIFICATE PRESENTATION FOR NATIONAL DAY OF SERVICE Mayor Elumbaugh read a proclamation for the National Day of Service. The Mayor then recognized, with certificates, several citizens who do volunteer work for our local schools. White River Area Agency on Aging Executive Director Ted Hall also thanked the volunteers for their service. C) RECOGNIZE MR. LARRY REEVES UPON HIS RETIREMENT Mayor Elumbaugh recognized Mr. Larry Reeves, Water Treatment Supervisor, for his recent retirement. Mr. Reeves started working at the Water Treatment Plant his senior year of high school and retired with over 30 years of employment. Mr. Reeves was given a plaque and a lawn swing in appreciation for his dedicated work for the Utilities. Mr. Reeves thanked the Mayor, council and his fellow employees and introduced Mr. Ben Hunter who was promoted to the supervisor position. D) HEAR FROM MR. BOB CARIUS REGARDING THE BARNETT BUILDING Mr. Bob Carius with Main Street Batesville addressed the council regarding the recently acquired Barnett Building on Main Street and the progress on the streetscape. Mr. Carius said the first block of the streetscape is complete and a dedication will be held Saturday April, 25th with several activities planned including live music. Regarding the Barnett Building, Mr. Carius said he received bids for the repairs needed for the elevator and roof. The elevator repair bid was $10,700. The roof repair was $60,000 to put a new roof with a 15 to 20 year warranty or $5,000 to do patch repairs which will last 5 to 7 years. Mr. Carius also said Main Street Board is in the discussion phase of how to rent the third floor Banquet Room in the building. Councilmember Bryant moved to accept the bid of$10,700 to repair the elevator and to do the patch roof repair for$5,000. Councilmember Beller seconded and all voted for. E) CONSIDER A RESOLUTION TO LEASE 3 NEW DUMP TRUCKS WITH BANCORP SOUTH EQUIPMENT FINANCE Councilmember Bryant introduced a resolution for the lease-purchase of three new dump trucks for the utility department through BanCorpSouth Equipment Finance Company. Councilmember Bryant moved to read the resolution by title only and Councilmember Henley seconded. The roll call count was 8 for and 0 against. Mr. Castleberry read the resolution by title only. Councilmember Bryant moved to adopt the resolution and Councilmember Shetron seconded and the roll call count was 8 for and 0 against. The resolution was given #2015-04-01-R. F) CONSIDER AN ORDINANCE TO REGULATE SMOKING, USE OF SMOKELESS TOBACCO AND E-CIGARETTES IN PARKS, CEMETERIES AND ALL OTHER FACILITIES OWNED BY THE CITY OF BATESVILLE Councilmember Henley introduced an ordinance that will regulate smoking, and the use of smokeless tobacco and E-Cigarettes in City Parks, Cemeteries and all other facilities owned by the City. Mr. Castleberry read the ordinance in full. After a short discussion, the Mayor said the ordinance will be placed on the next meeting's agenda for the second reading. G) CONSIDER AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE BATESVILLE POLICE DEPARTMENT TO CONTRACT FOR INFORMATION TECHNOLOGY Councilmember Bryant introduced an ordinance to waive competitive bidding to implement Information Technology services at the new police station. Mr. Castleberry read the ordinance in full. Councilmember Bryant moved to suspend the rules and waive the second and third readings. Councilmember Beller seconded and the roll call count was 8 for and 0 against. Councilmember Beller moved to adopt the ordinance and Councilmember Bryant seconded. The roll call count was 8 for and 0 against. The ordinance was given #2015-04-01. Councilmember Bryant moved to adopt the emergency clause and Councilmember Beller seconded. The roll call count was 8 for and 0 against. H) ENGINEER'S REPORT Mr. Damon Johnson, City Engineer, addressed the council with his Engineer's report. Mr. Johnson informed the council that the Wastewater Treatment Plant did not make permit for the month of March and would likely not make it for April as well. The large amount of rainfall makes it very difficult for the plant. He also said the Water Treatment Plant is struggling with lightning strikes which is also very common this time of year. The large rains are also causing drainage issues all over town. Mr. Johnson said that Riverbank Road will be closed for a few days to make repairs caused by the large equipment brought in to construct the WWTP expansion. Councilmember Shetron said the damage was expected and the repairs were included in the project cost. Councilmember Beller said he has had several comments regarding the line replacement work on Brooks Street. He said even though the job is very messy, the crew cleans up at the end of every day and are doing a great job trying to make the repair work as citizen friendly as possible. 1) REVIEW OF PAID BILLS REPORT The council was given a copy of the March, 2015 paid bills report. J) EXECUTIVE SESSION Councilmember Bryant moved to go into executive session and Councilmember Beller seconded. All voted for. Upon returning from executive session, Councilmember Shetron moved to re- appoint Mr. Stu Smith to the Parks and Recreation Commission. Councilmember Bryant seconded and all voted for except Councilmember Beller who abstained. Mr. Smith's term will expire May 10, 2020. MAYOR COMMENTS Mayor Elumbaugh asked for out of state travel approval for Asst. Fire Chief Ronnie Painter, Bill Johnson, Mark McColloum and Brandon Magness to addend the FDIC Class on April 22nd. Councilmember Matthews moved to approve the out of state travel and Councilmember Beller seconded. All voted for. The Mayor also asked for out of state approval for himself and Parks Director Jeff Owens to go to the Parks Association meeting in September. The meeting will be held in Las Vegas. Councilmember Bryant moved to approve the out of state travel and Councilmember Henley seconded. All voted for. The Mayor said as soon as the meeting is adjourned, there will be a tour of the Barnett Building and the new Police Station. The Mayor encouraged all to attend. LIAISON REPORTS None COUNCIL COMMENTS Councilmember Bryant said in spite of the rain, progress is being made on the Community Center and Aquatic's Park. The retractable roof is installed for the indoor pool and the gymnasium is progressing as well. He said they should begin work in the Community Center soon. Councilmember Crafton commented on the first completed block of the Main Street streetscape. She said the work was beautiful and she praised the work of the City employees. ADJOURNMENT There being no further business, Councilmember Bryant moved that the meeting be adjourned. Councilmember Matthews seconded and all voted for. RICK ELUMBAUGH, MAYOR DENISE M. JOHNSTON, CITY CLERK