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HomeMy WebLinkAbout2016-01-05 MINUTES OF COUNCIL JANUARY 5, 2016 The Batesville City Council met in regular session on January 5, at 5:30 P.M. in the Municipal Building. Mayor Rick Elumbaugh called the meeting to order. Utility Billing Supervisor Nick Baxter gave the invocation. Upon roll call, the following councilmembers answered present; Chris Beller, Tommy Bryant, Sonya Crafton, Margarett Henley, Paige Hubbard, Doug Matthews, Chris Poole and David Shetron. Also present were the City Attorney Tim Meitzen and City Clerk Denise Johnston. Councilmember Bryant moved to approve the minutes from the previous meeting. Councilmember Henley seconded and all voted for. Councilmember Bryant moved to approve the prepared agenda and Councilmember Henley seconded. All voted for. CITIZENS COMMENTS None UNFINISHED BUSINESS None NEW BUSINESS A) POLICE DEPARTMENT MONTHLY REPORT Police Chief Alan Cockrill addressed the council with his monthly report. He reported for the month of December, 2015, 40 accidents, 97 incident reports, 9 felony arrests and 28 misdemeanor arrests. Chief Cockrill said as part of their community relations program, the police department is offering an Active Shooter Training to those interested in our community. He also talked briefly about the Alice Program. He said his department takes the Alice Program inside the schools and teaches teachers and students what to do in case of an active shooter. Chief Cockrill said both programs have been well received by our community. B) ENGINEER'S MONTHLY REPORT City Engineer Damon Johnson addressed the council with his monthly report. Mr. Johnson said the recent flooding of the White River has kept all our departments busy. The river crested at 24 '/2 feet. Mr. Johnson said flood level is 15 feet. He said even though we have nearly 10 feet of flood waters, the only damage that was received was a large amount of debris at Riverside Park. Mr. Johnson said city crews from various departments worked together in horrible weather conditions to take down Christmas decorations and help secure and brace our city for the flood waters. To sum up a few things from 2015, Mr. Johnson said the utility construction department replaced 5,000' of water lines and 7,560' of sewer lines throughout the city as well as repairing various leaks and other calls. The new Wastewater Treatment Plant is now on line and treating 9,000,000 gallons of waste, an increase of 5,000,000 gallons. He said they have had a small amount of flow through the new tunnel, which should be working completely in a couple of weeks. Mr. Johnson said the Water Treatment Plant is making good water and Street crews were working odd jobs as well as helping with the flooding clean up. Fire Chief Brent Gleghorn interjected that his department has pumped approximately 81,000 gallons of water to assist in the flooding cleanup. Parks Director Jeff Owens said the Terry Sims Diamond Sport Complex north of town did not sustain any damage during the recent flood. The East Main Soccer Complex had some debris and lots of debris at Riverside Park. Basically, we faired well Mr. Owens said. He said he may have lost a couple of lights along the Riverside Park Riverwalk, but he would know more in a couple of weeks. C) RECOGNIZE MS. CARRIE McINTOSH (WRPDD) AND MS. DANELL HETRICK (BACC) FOR THEIR PART IN SECURING GRANTS FOR THE CITY OF BATESVILLE Mayor Elumbaugh recognized Ms. Carrie McIntosh with White River Planning and Development District and Ms. Danell Hetrick with the Batesville Area Chamber of Commerce for their work in securing grants for the City of Batesville. The Mayor read a list of grants the City has received because of Ms. McIntosh and Ms. Hetrick's hard work and dedication. The Mayor thanked them and presented each with a certificate of appreciation. D) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SUBMIT AN APPLICATION TO THE ARKANSAS ECONOMIC DEVELOPMENT COMMISSION FOR AN ECONOMIC DEVELOPMENT GRANT Councilmember Bryant introduced a resolution authorizing the Mayor to apply to the Arkansas Economic Development Commission on behalf of Bad Boy Mowers for an expansion of their facilities. Councilmember Bryant moved to suspend the rules and read the resolution by title only. Councilmember Beller seconded and the electronic vote was 8 for and 0 against. Mr. Meitzen read the resolution by title only. Councilmember Bryant moved to adopt the resolution and Councilmember Beller seconded. The electronic vote was 8 for and 0 against. The resolution was given #2016-01-01-R. E) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN ADMINISTRATIVE AGREEMENT WITH WHITE RIVER PLANNING AND DEVELOPMENT DISTRICT, INC. Councilmember Beller introduced a resolution authorizing the Mayor to enter into an agreement with White River Planning and Development District to assist with administrative services for the upcoming Bad Boy Expansion. Councilmember Beller moved to suspend the rules and read the resolution by title only. Councilmember Bryant seconded and the electronic vote was 8 for and 0 against. Mr. Meitzen read the resolution by title only. Councilmember Beller moved to adopt the resolution and Councilmember Bryant seconded. The electronic vote was 8 for and 0 against. The resolution was given #2016-01-02- R. F) CONSIDER A RESOLUTION TO ADOPT THE 2016 BUDGET Councilmember Beller introduced a resolution to adopt the 2016 budget. Councilmember Bryant moved to suspend the rules and read the resolution by title only. Councilmember Beller seconded and the electronic vote was 8 for and 0 against. Mr. Meitzen read the resolution by title only. Councilmember Bryant moved to adopt the resolution and Councilmember Henley seconded. The electronic vote was 8 for and 0 against. The resolution was given #2016-01-03- R. G) CONSIDER AN ORDINANCE ADOPTING THE RULES AND PROCEDURES FOR THE TRANSACTION OF BUSINESS OF THE CITY COUNCIL Councilmember Bryant introduced an ordinance establishing the rules and procedures for the transaction of business of the city council. Councilmember Matthews moved to suspend the rules and read the ordinance by title only. Councilmember Bryant seconded and the electronic vote was 8 for and 0 against. Mr. Meitzen read the ordinance by title only. Councilmember Bryant further moved to suspend the second and third readings. Councilmember Henley seconded and the electronic vote was 8 for and 0 against. Councilmember Bryant then moved to adopt the ordinance. Councilmember Henley seconded and the electronic vote was 8 for and 0 against. The ordinance was given #2016-01-01. H) CONSIDER AN ORDINANCE TO WAIVE COMPETITIVE BIDDING ON CERTAIN ITEMS FOR 2016 Councilmember Bryant introduced an ordinance that will waive competitive bidding on certain items for 2016. Councilmember Bryant moved to suspend the rules and read the ordinance by title only. Councilmember Hubbard seconded and the electronic vote was 7 for and 0 against and 1 (Shetron) abstained. Mr. Meitzen read the ordinance by title only. Councilmember Bryant further moved to suspend the second and third readings. Councilmember Henley seconded and the electronic vote was 7 for and 0 against and 1 (Shetron) abstained. Councilmember Bryant then moved to adopt the ordinance. Councilmember Matthews seconded and the electronic vote was 8 for and 0 against. The ordinance was given #2016-01-02. Mr. Meitzen read the attached emergency clause. Councilmember Beller moved to adopt the emergency clause. Councilmember Bryant seconded. The electronic vote count was 8 for and 0 against. 1) REVIEW OF THE NOVEMBER 2015 FINANCIALS The council was given a copy of the November, 2015 financials for review. J) REVIEW OF THE DECEMBER 2015 PAID BILLS REPORT The council was given a copy of the December, 2015 paid bills report for review. MAYOR COMMENTS Mayor Elumbaugh said he will be contacting the council soon regarding a "working" retreat to be held at the Bryant farm sometime around the end of January or first of February. LIAISON REPORTS None COUNCIL COMMENTS Councilmember Henley requested a report from the engineers for the Community Center and Aquatics Park at the next meeting. Councilmember Poole ask the Mayor to set up a meeting between the City and County regarding dispatching. ADJOURNMENT There being no further business, Councilmember Bryant moved that the meeting be adjourned. Councilmember Henley seconded and all voted for. RICK ELUMBAUGH, MAYOR DENISE M. JOHNSTON, CITY CLERK