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HomeMy WebLinkAbout2012-10-09 MINUTES OF COUNCIL OCTOBER 9, 2012 The Batesville City Council met in regular session on October 9, at 5:00 PM at the Municipal Building. Mayor Elumbaugh called the meeting to order. Councilmember Insell gave the invocation. Upon roll call, the following council answered present; Tommy Bryant, Margarett Henley, Paige Hubbard, Davy Insell, Fred Krug, Douglas Matthews, Chris Poole, and David Shetron. Also present were the City Clerk Denise Johnston and the City Attorney Lindsey Castleberry. Councilmember Bryant moved to approve the minutes from the previous meeting. Councilmember Insell seconded and all voted for. Councilmember Insell moved to approve the prepared agenda. Councilmember Bryant seconded and all voted for. CITIZENS COMMENTS None OLD BUSINESS None NEW BUSINESS A) MONTHLY REPORT FROM THE INDEPENDENCE COUNTY SHERIFF'S DEPARTMENT Chief Deputy Alan Cockrill addressed the council with the Sheriff's Department monthly report. Chief Cockrill said his department was asking for three new cars in the 2013 budget process. He said three cars equipped with cameras would be $32,293.14 each. B) ECONOMIC DEVELOPMENT UPDATE FROM MR. LARRY JONES Mr. Larry Jones addressed the council with a monthly update of economic development in Batesville and Independence County. C) MS. JOY WILSON, DISPATCH SUPERVISOR, WITH BID RESULTS ON A CAD SYSTEM Dispatch Supervisor Joy Wilson addressed the council regarding bids received for a Computer Animated Dispatch System (CAD). Ms. Wilson said currently all our records are done with pen and paper. The CAD system will allow everything to be computerized and shared with the Sheriff's Department. All call sheets will be generated through the computer and numerous reports will be available. Ms. Wilson is recommending the low bid from Relativity, Inc. out of Jonesboro, Arkansas at approximately $76,000.00, which will be paid for out of CMRS Funds. Councilmember Bryant moved to accept the low bid and Councilmember Shetron seconded. All voted for. D) MR. EUGENE TOWNSLEY, WWTP SUPERVISOR, WITH BID RESULTS ON SLUDGE REMOVAL Wastewater Treatment Plant Supervisor Eugene Townsley addressed the council regarding bids for sludge removal. Mr. Townsley said the low bid came in at $69.00 a dry ton from DRT Bio Solids, Inc. out of Bloomer, WI. Mr. Townsley said he has used this company in the past and was very pleased with them. The bid was considerably less than expected. The other bid received was $82.00 per dry ton. Councilmember Krug moved to accept the low bid and Councilmember Bryant seconded. All voted for. E) CONSIDER AN ORDINANCE TO WAIVE COMPETITIVE BIDDING ON A TRENCH COMPACTOR Councilmember Bryant introduced an ordinance to waive competitive bidding on a trench compactor for the Utility Construction Department. Mr. Castleberry read the ordinance in full. Councilmember Matthews moved to suspend the rules and waive the second and third readings. Councilmember Bryant seconded and the roll call count was 8 for and 0 against. Councilmember Bryant then moved to adopt the ordinance. Councilmember Matthews seconded and the roll call count was 8 for and 0 against. The ordinance was given #2012-10-1. Councilmember Bryant moved to adopt the emergency clause. Councilmember Insell seconded and the roll call count was 8 for and 0 against. F) LEVY OF TAXES The council considered the Levy of Taxes for the year 2012, payable in 2013. Councilmember Matthews moved to Levy the Taxes at the same rate as last year; 5 Mills for City General and .4 Mills for Firemen's Pension. Councilmember Bryant seconded and all voted for. G) PAID BILLS REPORT The Council was given a copy of the paid bills report for September, 2012. MAYOR'S COMMENTS The council was informed of a fixed assets removal. Utility Construction sold Unit# 487 1995 Chevy 1 ton utility truck, vin # 119815 on GovDeals for $1,250.10. The Mayor asked for out of state travel approval to attend the National League of Cities on November 28 through December 1 in Boston. Councilmember Bryant moved to approve the out of state travel. Councilmember Insell seconded and all voted for. Parks Director Jeff Owens addressed the council and said the bid openings last Thursday for the development of the new East Main Street Soccer Complex came in considerably over bid and were all rejected. He said they decided to include in the bid specs 5 permanent baseball practice/overflow fields for tournaments and in doing so, it added approximately $500,000 to the bids. They have since, removed the baseball fields and have gone out for bids again. He said having to remove the baseball fields will slow down the process for the project because we will have to keep the Fitzhugh ball fields for next year's ball season but everything should still be completed within the time restraints. LIAISON REPORTS None COUNCIL COMMENTS Councilmember Matthews said the bids for the large project at the Airport come in under bid but they are still going to receive the entire grant moneys therefore being able to expand the project by about 4,000 feet. He said this is the largest project at the airport since the large runway project many years ago. ADJOURNMENT There being no further business, Councilmember Bryant moved that the meeting be adjourned. Councilmember Insell seconded and all voted for. RICK ELUMBAUGH, MAYOR DENISE M. JOHNSTON, CITY CLERK