Loading...
HomeMy WebLinkAbout2011-03-22 MINUTES OF COUNCIL MARCH 22, 2011 The Batesville City Council met in regular session on March 22, at 5:30 PM at the Municipal Building. Mayor Elumbaugh called the meeting to order. Councilmember Poole gave the invocation. Upon roll call, the following council answered present; Tommy Bryant, Margarett Henley, Paige Hubbard, Davy Insell, Fred Krug, Douglas Matthews, and Chris Poole. Also present were the City Clerk and the City Attorney. Councilmember David Shetron was absent. Councilmember Bryant moved to approve the minutes from the previous meeting. Councilmember Henley seconded and all voted for. Councilmember Bryant moved to approve the prepared agenda as amended. Councilmember Matthews seconded and all voted for. CITIZENS COMMENTS None UNFINISHED BUSINESS None NEW BUSINESS A) REPORT FROM SHERIFF STEVE JEFFERY Sheriff Steve Jeffery addressed the council with his monthly report. The Sheriff gave the council a monthly activity and status report for their review. Sheriff Jeffery informed the council that Citizens Bank was leasing the front portion of their branch bank in West Batesville to the Sheriff's Department for $1.00 per year. The Sheriff said the bank was not only furnishing the facility but also furnishing the utilities and internet services. He said the new "sub-station" would be primarily used by the Metro Division of the Sheriff's Department. The location will allow citizens in the West-side area a place to file reports and a better since of security. The Sheriff said the only expense he was going to have is computers, which have already been ordered, office furniture and a sign for the building. He is hoping to have the furniture donated but still needs funds for the computers and sign. He asked the council to move the funds from his budget line item "Project Life Saver" of$1,500.00 and put it into a new line item called "West- side Sub-Station". The clerk explained to actually moved funds, a budget amendment ordinance would have to be drafted. The council discussed the matter and told the Sheriff they did not want to move the money out of the Project Life Saver line item because they supported that program, but would have the clerk make a new line item as requested and amend the budget at the end of the year if necessary. Sheriff Jeffery also told the council that the County's Attorney has drafted an agreement with the Batesville and Southside School districts to lease the three cars that are being provided, by the city and county, to the school for their resource officers. The Sheriff said the vehicles were getting old and required maintenance, not to mention the cost of the fuel, and the city and county did not need to bear those costs. With the lease, the schools will be responsible for all upkeep and maintenance, fuel costs and insurance. The Sheriff said he would notify the clerk when the contract was put into effect so she could take city metro unit# M-18 off the city's insurance policy. B) CONSIDER A RESOLUTION FOR THE FINANCING OF A COMMERCIAL SANITATION TRUCK Councilmember Insell introduced a resolution authorizing and approving the execution of an equipment lease-purchase agreement with 1St Source Bank for the purpose of leasing a commercial sanitation truck. City Attorney Castleberry read the resolution in full. After a discussion, Councilmember Bryant moved that the resolution be adopted and Councilmember Insell seconded. The roll call count was 7 for and 0 against. The resolution was given #2011-03-02-R. C) CONSIDER A RESOLUTION FOR THE FINANCING OF GOLF CARTS Councilmember Krug introduced a resolution for the financing of 16 golf carts. City Attorney Castleberry read the resolution in full. After a discussion, Councilmember Matthews moved that the resolution be adopted and Councilmember Insell seconded. The roll call count was 7 for and 0 against. The resolution was given #2011-03-03-R. D) CONSIDER A RESOLUTION TO APPLY FOR A FAA GRANT FOR THE AIRPORT Councilmember Matthews introduced a resolution authorizing the Mayor to apply for a grant from the Federal Aviation Administration on behalf of the Batesville Airport Commission. City Attorney Castleberry read the resolution in full. Councilmember said the grant monies were for airport safety and would be for dirt work and securing the perimeters with fencing. Councilmember Matthews moved that the resolution be adopted and Councilmember Bryant seconded. The roll call count was 7 for and 0 against. The resolution was given #2011-03-04-R. E) ENGINEER'S REPORT Mr. Damon Johnson, City Engineer, addressed the council with his engineer's report. Mr. Johnson said the city opened bids this week for the three dump trucks budgeted in the utility construction and street departments. There was only one bid from Tri-State Truck Center. Mr. Johnson explained to the council that the construction currently has two leased dump trucks that will be turned in when the new trucks are delivered. The bid for the trucks was $123,360.00 per truck for a two year lease. Mr. Johnson further explained that when the current lease holder of the dump trucks inspected them, he was informed that they were going to give the utilities $7,000.00 more for each truck than the original buy back amount, therefore lowering the new price for two utility dump trucks to $116,360.00. Councilmember Matthews moved to accept the bids as stated and Councilmember Henley seconded. All voted for. Mr. Johnson said they should be paving North Heights tomorrow and the utility crew is moving to Bates Street for more line repairs. The Street department was working all over town trying to unstop storm drains to hopefully help the drainage problems through the rainy spring season. F) EXECUTIVE SESSION Councilmember Bryant moved to go into executive session. Councilmember Matthews seconded and all voted for. Upon returning from executive session, Councilmember Bryant moved to appoint Mr. Danny Storlie to replace Mr. Chad Sisco's unexpired term on the Appeals Board. Councilmember Insell seconded and all voted for. Mr. Storile's term will expire September 8, 2013. G) REVIEW FEBRUARY, 2011 FINANCIALS The council was given a copy of the February, 2010 financials for review. MAYOR COMMENTS Mayor Elumbaugh told the council that as per their instructions at an April, 2010 council meeting, the Landscaping Department went to 1411 Davis Lane to plant 30 trees to replace trees that the city cut down that were in the city right-of-way. The Mayor said when the city crew started to plant the trees, the homeowner did not like where they planned to place the trees and has requested the city just leave the trees with her and she would plant them herself. The council discussed the possibility of the trees being planted back in the city right-of-way. Councilmember Matthews moved to stay with the original motion to have the city crew plant the 30 trees on the property. Councilmember Henley seconded and all voted for. The Mayor reported that he just returned from a National League of Cities in Washington DC along with 20 other mayors from Arkansas. He said he had a chance to visit with our Arkansas Congressmen and Senators and if hopeful that Batesville will be remembered when grants are considered in our area. LIAISON REPORTS None COUNCIL COMMENTS Councilmember Poole said the Law Enforcement Committee met last week and they are meeting soon with the City Attorney to discuss some changes to consider in the Interlocal Agreement with the County. Mr. Poole said the meetings have been very productive and he feels an agreement with the County can be made. ADJOURNMENT There being no further business, Councilmember Matthews moved that the meeting be adjourned. Councilmember Krug seconded and all voted for. RICK ELUMBAUGH, MAYOR DENISE M. JOHNSTON, CITY CLERK