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P. Information Technology Policy Producing,exchanging,and retrieving information electronically by taking advantage of computer technology present valuable opportunities for the City of Batesville. While employees are encouraged to use this technology, its use carries important responsibilities. Hardware(including but not limited to computers,computer systems, laptop computers,and electronic media equipment,printers, networking equipment,fax or facsimile machines, monitors,phone and VOIP equipment, etc.),software(including but not limited to computer accounts,voice mail,networks,electronic mail(E-mail), Internet and World Wide Web access connections,etc.)at the City of Batesville are provided for business related use by the city employees. It is the responsibility of the employees to see that these Information Technology and Internet of Things(IoT)systems are used in an efficient,ethical,and lawful manner. The use of information Technology systems is a privilege extended by the City of Batesville and may be withdrawn at any time. An employee's use of these systems may be suspended immediately upon the discovery of a possible violation of these policies. Information Technology Access Control Policy The City of Batesville maintains access control both physically and digitally for employees and users,including vendors,based on access level,duty requirement,job function,or responsibilities. This access control is audited regularly for employee and user changes to preserve and protect the integrity and security of the City of Batesville. Potential physical access control systems might include,but are not limited to,security gate or pin pad door locks including keypad entry systems. New employees will be set up with Human Resources and Payroll and subsequent access control accounts will be created through the Information Technology department. Once the user has left employment or has been terminated,the access control account will be disabled. Potential digital access control systems might include,but are not limited to any user account with password. Privileged or elevated access can only be provided by the Information Technology department and if only if the digital access control allows it. The Information Technology department can revoke this administrator access when privileged access is no longer necessary. Password sharing and reuse/overuse is a security risk and not recommended. Any password that does not meet complexity requirements is insecure. Any password that is reused or used on another account is insecure,no matter how complex it is. By reusing or sharing passwords,you allow others the ability to access your account(s) whether onsite or off. This also increases the chance for account compromise and vulnerability for a cyberattack. Ultimately,you may potentially lose control of or access to any and/or all accounts associated with that password. Information Technology Continuity Policy The purpose of the Information Technology Continuity Policy is to plan for continuation of the city's Information Technology in the event of a disruption or a disaster. This policy will be amended and expanded on as it is reviewed on an annual basis. For complete details on the current Information Technology Continuity Policy, please see the Information Technology department for an up-to-date document.