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Information Technology Cyber Security Policy The City of Batesville maintains that Cyber Security is one the city's top priorities to keep the City of Batesville and its employees safe and secure. The Information Technology department will do this by instituting policies, educating and testing employees, keeping software up-to-date,establishing standards for all departments to follow,and ensure a set of guidelines are in place. Information Technology Data Breach Policy The Information Technology Data Breach Policy requires that any individual who suspects that a breach or exposure of City of Batesville protected data information(PDI)or sensitive data information (SDI) has occurred must immediately contact your supervisor,Human Resources,and the Information Technology department. If any individual suspects that a theft has occurred, please see Information Technology Lost or Stolen Policy. This policy applies to anyone who may collect,access,maintain,distribute,process, protect,store, use,transmit, dispose of,or otherwise handle personally identifiable information(PII),financial, payment card industry(PCI),or similar. In the event that any possible breach or exposure has potentially occurred, please provide a description of what occurred with as much detail as possible. An investigation will begin-to identify the scope of the incident,which may include law enforcement. After discovery,containment,and remediation(including preserving evidence), notification will occur to all appropriate parties. Violations of this Information Technology Data Breach Policy shall be penalized and prosecuted up to the maximum amounts permissible under local,state,and federal law. Information Technology Disaster Recovery Policy The City of Batesville shall take a risk assessment in case a disaster should occur and recovery in the event one happens. The goal of the policy is to ensure information system uptime,data integrity and availability,and city business continuity. To see the full Disaster Recovery Plan, please contact Human Resources or the Information Technology department. Information Technology Email Policy The City of Batesville allows the use of electronic mail or email use for city purposes. Both have primary and secondary uses within and outside the City of Batesville. The purpose of the City's email system is to ensure a proper medium of digital communication between city employees and any recipient. This may include other employees,the public,vendors,or any agents operating on behalf of the City of Batesville. All use of email must be consistent with policies and procedures of ethical conduct,safety,compliance with applicable laws and proper business practices.A City of Batesville email account should be used primarily for city related purposes; personal communication is permitted on a limited basis, but non-city related commercial uses are prohibited. Email should be retained only if it qualifies as a city record. Email is a city record if there exists a legitimate and ongoing business reason to preserve the information contained in the email.