2022-09-02 - Laserfiche WebLink

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The city email system shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race,gender,disabilities,age,sexual orientation, pornography,religious beliefs and practice, political beliefs,or national origin. Employees who receive any emails with this content from any employee should report the matter to Human Resources immediately. Users are prohibited from automatically forwarding email to a third-party email system. Individual messages which are forwarded by the user must not contain confidential or above information. Users are prohibited from using third-party email systems and storage servers such as Google,Yahoo,and MSN Hotmail etc.to conduct business,to create or memorialize any binding transactions,or to store or retain email on behalf of.Such communications and transactions should be conducted through proper channels using city- approved documentation. Using a reasonable amount of city resources for personal emails is acceptable,but non- work-related email shall be saved in a separate location from work-related email.Sending chain letters or joke emails from a city email account is prohibited.City employees shall have no expectation of privacy in anything they store,send,or receive on the city's email system.The City of Batesville may monitor messages without prior notice but is not obliged to monitor email messages. Any City of Batesville employee found to have violated this policy may be subject to disciplinary action,up to and including termination of employment. Information Technology Data Policy City of Batesville data falls under two categories: Sensitive and non-sensitive. Per the Employee Confidentiality and Compliance Policy,Confidential and/or proprietary information is secret, valuable,expensive,and/or easily replicated. Common examples of confidential and/or proprietary information are: • CJIS information • Unpublished financial information • Data of customers, partners,and/or vendors including bills,invoices,quotes,and/or receipts • Patents,formulas,or new technologies • Customer lists(existing and prospective) • Data entrusted to the City of Batesville by external parties • Pricing,quotes, marketing,and/or other undisclosed strategies • Documents and processes explicitly marked as confidential • Unpublished goals,forecasts,and/or initiatives marked as confidential Employees may have various levels of authorized access to confidential and/or proprietary information. Sensitive data is any data that could be expressed as confidential and/or proprietary information. Non-sensitive is any other data that can be made available publicly. Information Technology Encryption Policy: All devices at the City of Batesville that have a storage medium such as hard drive and have the ability to remove such storage medium shall be encrypted. The encryption will be based on levels and responsibility.