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without the knowledge of the employee to whom it pertains. If individual departments maintain files, they can only be copies of the official personnel files. This policy does not prohibit supervisors from maintaining an incident log pertaining to events in which he/she has responsibility. G. EMPLOYMENT REFERENCE/CREDIT REFERENCE REQUESTS When inquiries are received for the purpose of an employment reference on former employees, The City of Batesville will provide only factual and pertinent information such as dates and duration of employment, position held and job responsibilities, and confirm wages. Only the City Clerk's office may provide this information. All requests for information should be directed to the Clerk's office. When an employee has filled out an application for a credit purchase, the City Clerk's office will furnish the information regarding a credit check. He/she may only confirm employment, (including beginning date), job title, and confirm or deny the information the employee has listed for salary. H. EMPLOYMENT OF RELATIVES An employee is not permitted to work under the direct supervision of a relative or under a relative who is positioned anywhere in the same direct management line. No person should be hired for a position that would violate this policy. In this instance, a relative is defined as a spouse, parent, step-parent, sibling, half brother, half sister, child, grandchild, or in-laws. It can also include other relationships established by blood, marriage or other legal actions. If two employees who are relatives were working in a prohibited situation, as identified above, prior to the effective date of this policy, no action needs to be taken. The City Council must approve any other deviations to this policy. I. OUTSIDE EMPLOYMENT City of Batesville prefers that its full-time employees do not accept supplementary employment with another company. However, it is not the intention of the City to control or regulate the use of its employees' personal activities outside working hours. The primary concern is to avoid a conflict of interest and the possible negative effect simultaneous employment or work activities may create. All regular full-time employees who feel they must accept outside employment to augment their income may do so if this work does not interfere with the demands of their regular job. Any outside employment that could give rise to a conflict of interest, adversely affect job performance or compromise loyalty to the City of Batesville or to fellow employees is not permitted. An employee's outside 5