2010-03-23 - Laserfiche WebLink

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Mr. Stephen Davis with Davis Business Planning addressed the council and gave them a step by step process that the city went through to acquire bids and finally choose an independent audit firm. The City received 9 bids and narrowed the field down to four which were all interviewed. A committee comprised of Mr. Davis, City Engineer Damon Johnson and City Clerk Denise Johnston has recommended Frazer Frost Certified Public Accountants. Frazer Frost has offices in Little Rock and Fayetteville. Mr. Davis explained that Frazer Frost will perform an audit for the City for 2008 and for the City and Utilities for 2009. The 2010 through 2012 audits will be single audits and combined reports for both entities. The total cost for all five years $109,700. Councilmember McDonald moved to accept the recommendation for Frazer Frost to perform the 2008 through 2012 audits for the City. Councilmember Krug seconded and all voted for. C) CONSIDER AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR A MINI-EXCAVATOR FOR THE UTILITIES DEPARTMENT Councilmember Bryant introduced an ordinance to waive competitive bidding on a mini-excavator for the Utilities Department. Councilmember Bryant moved to suspend the rules and read the ordinance by title only. Councilmember Insell seconded and the roll call count was 8 for and 0 against. City Attorney Stalker read the ordinance by title only. City Engineer Damon Johnson said this is the same piece of equipment that they discussed at the last meeting. He said at the time, knowing that the excavator is a 2007 model he was thinking that it was used equipment and did not have to be bid out, but later realized the equipment has never been sold therefore is considered new. Councilmember Insell moved to further suspend the rules and waive the second and third readings. Councilmember McDonald seconded and the roll call count was 8 for and 0 against. Councilmember Matthews moved to adopt the ordinance and councilmember O'Neal seconded. The roll call count was 8 for and 0 against. The ordinance was given #2010-03-05. Mr. Stalker read the emergency clause and Councilmember Bryant moved to adopt. Councilmember Matthews seconded and the roll call count was 8 for and 0 against.