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When an employee is hired, or when the classification is changed, the employee <br /> will sign a classification assignment slip acknowledging the classification. <br /> Regardless of their previous classification,employees are only eligible for the <br /> benefits of their current classification. <br /> Airport Add: Exception, See the airport add in section J. Promotiuns Uriu <br /> Transfers of this Chapter(Employment Policies). <br /> F. PERSONNEL RECORDS <br /> The City of Batesville maintains personnel record for each employee. The <br /> personnel records are subdivided as follows: <br /> Confidential Medical Records-State and Federal regulations require that <br /> certain medical records be retained for all personnel who might come in contact <br /> with hazardous materials. This file includes immunization records, records of <br /> body substance contact,exposures and actions taken and any pertinent medical <br /> information retained for the employee. These records must be maintained <br /> separate from all other employee records, and retained for the duration of <br /> employment plus thirty years. These files are kept in the Safety Director's office, <br /> and only the Safety Director and City Clerk's office have access to or may make <br /> additions to this file. <br /> Personnel Files-are maintained by the City Clerk's office and consist of the <br /> employment application, certification documents,W-4 forms, 1-9 forms, pay rate <br /> and status change documents. Only the City Clerk's office may make additions <br /> to this file. <br /> Progress Records-are maintained by the City Clerk's office and consist of: <br /> orientation documents, records of work accomplishments,job results, <br /> documentation related to employee performance, attendance records, call-ins, <br /> attendance at required meetings/training,and disciplinary actions. The <br /> employee's Supervisor will be the primary contributor to this file; however, the <br /> Clerk, Mayor,other Supervisors, and the public may also contribute <br /> documentation pertaining to any employee's performance record. <br /> Continuing Education Records-the City Clerk's office keeps the employees <br /> official continuing education records and a copy of all certificates. The <br /> employee's Supervisor may keep additional copies. It is the responsibility of the <br /> employee to furnish a copy of these records to their Supervisor and to the City <br /> Clerk's office who maintains the official file. <br /> Personnel records are the property of the City of Batesville,and access to the <br /> information they contain is restricted. Only management personnel who have a <br /> legitimate reason to review information in a file are allowed to do so. Personne. <br /> 41 <br />